Coordinator, Marine Operations

Job description / Role

Oil & Gas

About the company:

We are committed to delivering world-class solutions that are innovative and efficient, while always putting safety first.

About the job:

Candidate is to be well versed with the latest standards and requirements for the UAE Flag, ADNOC Offshore (ASMV, SIMO, LIMS & JUIMS etc.) as well as PPA requirements.

Acts as a liaison between the commercial tendering team and the end users to facilitate all clarifications as well as attending to the inspection and other requirements prior and post award for efficient operations. To provide full support to the barge fleet department to assure ADNOC L&S with the highest emphasis on safety and routine daily jobs related to office and associated equipment, offshore operators, and documentation.

• Focal point at Abu Dhabi office for any support required for barge fleet operations; primary responsibility is to coordinate and support all operational requirements of barge fleet operated by company.
• Provide technical support to the barge superintendent/engineers by liaising with various internal stakeholders within the company and with the contractors.
• Barge and vessel requirement of materials (operational materials and consumables).
• Creating MRs/PRs/Call of Orders for any requirements for the barge fleet.
• Arrange air tickets with specified travel agency as per company procedure upon the request from the site employees.
• Coordinate with warehouse and arrange materials upon request received from sites.
• Arrange the necessary training for all members (HSE and work related).
• Preparation and follow-up of crews' rotational cycle.
• HSE requirement and implementation.
• All general requirements such as security pass/Abu Dhabi port pass entry permits to be arranged in time.
• All the tools and equipment to be arranged either from warehouse or generate local order to facilitate daily operations.
• Maintain record for jackup barge and cargo barge as well. Provide support to technical team for preparing the tender document of technical specification for any purchases. Ensure documentation of all requisitions for barge fleet with split of individual barges.

Job specific accountabilities 1:

• Prepare revenue calculation for the barge fleet department and present to manager.
• Timely collection of the tender documents.
• Review of initial tender/bid documents to assess company ability to participate in competitive quotation.
• Prepare the tender summary for the management.
• Prepare and manage timelines for all formal tenders.
• Work with operations representatives, subcontractor representatives, and management decision makers to provide all the information requested in the tender document.
• Comply with all contractual obligations, agreements, and requirements.
• Provide responses to tenders professionally meeting deadlines.
• Complete client paperwork accurately.
• Responsible for following up with miscellaneous quotations and miscellaneous tenders submitted.
• Participate in negotiation/clarification phase with customers during bidding process.
• Ensure all tender-related documents are controlled and archived properly.
• Assist team leader to collate, review, distribute and manage subcontractors and negotiate the best commercial value with lowest risk.
• Ensure all tender and contract development activities are in accordance with ADNOC L&S procedures.
• Maintain reports including HSE performance, utilization of barges, maintenance days, consumption data, off-hire statistics etc.
• Prepare statistical presentations for management as needed.
• Provide regular support to division leads for day-to-day operational needs.

Job specific accountabilities 2:

• Ensure modifications are done in a professional manner, consistent with statutory rules, recorded, and approved by management and relevant regulatory authorities, including the recording of weights for maintenance of vessel stability and load line requirements.
• Support in setting up facilities and necessary equipment in the marine coordination office.
• Provide input regarding procurement.
• Responsible for providing day-to-day training as required of national personnel.

• Assist the OIM in any emergency.
• Assist in maintaining the legislative library.
• Make recommendations for continuous improvement to the Integrity Management System (IMS).
• Must be ready to work in mainland and offshore environment as well.
• Must be able to work without constant supervision.

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