Senior Officer - Electronic Documents & Archive
Dubai
Strategy
- Support departmental objectives by ensuring timely execution of administrative and reporting requirements.
- Assist in implementing organizational policies, procedures, and compliance requirements within the department.
- Maintain accurate documentation and records to support decision-making, audit readiness, and information security standards.
- Manage director/manager schedules, coordinate appointments, and arrange meetings with internal and external stakeholders.
- Prepare, draft, and register correspondences, circulars, and official letters; ensure timely dispatch and follow-up.
- Maintain and update departmental files, records, and databases in hard and electronic formats, ensuring confidentiality and compliance with information security protocols.
- Enter permissions, attendance, and leave data into systems (e.g., Time & Attendance, Tarasul, CRM) and prepare periodic reports.
- Support onboarding of new employees by coordinating requirements such as PCs, phones, employee cards, and office supplies.
- Maintain inventory of office supplies, process procurement orders, and coordinate maintenance of office equipment.
- Attend departmental meetings, prepare minutes, and follow up on assigned action points.
- Track and close assigned tasks, suggestions, and complaints within approved SLAs using RTA systems.
- Provide clerical support including scanning, archiving, and organizing documents while ensuring information security measures are applied.
- Coordinate with HR for employee-related requests (leaves, training, certificates, resignations, etc.).
- Ensure systematic filing, record-keeping, and compliance with document control and information security procedures.
- Recommend improvements in administrative workflows, reporting, and secure document handling.
- Participate in training on new administrative systems, tools, and information security awareness.
- Support continuous improvement initiatives by providing feedback from day-to-day operations
- Diploma/ Bachelor’s degree
- 0-1 Years in case of Bachelor’s degree (5+ years in case of Diploma)
- Strong executive communication and professional correspondence skills
- Knowledge of general administrative practices and office coordination
- Ability to manage intranet content and ensure proper governance
- Skilled in presentation design and executive‑level reporting
- Understanding of the organization's business context and operations
- Proficiency in preparing and delivering technical reports
- Experience in committee and team governance
- Competence in knowledge and innovation management initiatives
- Ability to implement policies and monitor compliance
- Familiarity with quality, health, and safety compliance standards
- Strong stakeholder engagement and protocol management capabilities
Lobo Management ServicesDubai
Job Description
Our client, a reputable multinational consumer electronics company, is currently looking to hire a Assistant Sales Manager Africa Region to be based in Dubai, UAE. This role offers an excellent opportunity for a commercially driven...
Dubai
systems located in stations, depots and car parks.
• Carry out repair and maintenance work with the use of hand, machine, electrical and electronic tools and reference to technical drawings, schematics, manuals, procedures and work instructions.
• Identify...
dubai careers - a smart dubai initiativeDubai
and external stakeholders.
• Prepare, draft, and register correspondences, circulars, and official letters; ensure timely dispatch and follow-up.
• Maintain and update departmental files, records, and databases in hard and electronic formats, ensuring...