Freelance Finance Assistant
Job Description
The Finance Executive will be responsible for managing day-to-day accounting operations, client billing, vendor management, and supporting the finance team with compliance, reporting, and audit requirements. This role ensures the accuracy of financial data, adherence to internal controls, and smooth coordination across teams in a fast-paced advertising agency environment.
THE ROLE
Client & Supplier Management- Set up new clients and suppliers in NetSuite after reviewing completed forms, ensuring trade licenses are valid and TRN certificates are provided.
- Maintain copies of client POs, contracts, and JCCs in relevant client folders.
- Convert jobs to Live status in NetSuite after checking correct client code, proper allocation of third-party costs, and agency fees.
- Raise and finalize client invoices in line with contracts and dispatch to clients, including uploading invoices in client portals.
- Handle accounts receivables and follow up with clients to ensure timely collection.
- Maintain monthly timesheet reports for clients to support invoicing accuracy.
- Ensure every supplier invoice has a corresponding PO, complies with VAT requirements, and matches PO details; research and resolve discrepancies before posting in NetSuite.
- Obtain Finance Director's approval on supplier invoices related to house costs and post in NetSuite.
- Maintain supporting invoices for VAT filing and audit requirements (internal & external).
- Review and reconcile petty cash balances.
- Process management expense claims when required.
- Assist in month-end close through coordination with the finance team.
- Maintain internal finance policies and audit controls.
- Support internal and external audit requirements by ensuring proper documentation.
- Handle finance admin operations and ad-hoc requests from management.
- Support process improvements and efficiency initiatives within the finance function.
- Strong knowledge of accounting principles, VAT requirements, and compliance in the UAE.
- Proficiency in NetSuite or similar ERP/accounting systems.
- Detail-oriented with excellent organizational skills.
- Strong communication and interpersonal skills to liaise with clients, suppliers, and internal teams.
- Ability to handle multiple priorities in a deadline-driven environment.
- Bachelor's degree in Accounting, Finance, or related field.
- 2–4 years of accounting/finance experience, preferably in advertising, media, or service industries.
- Hands-on experience with NetSuite is a strong advantage.
- Knowledge of UAE VAT compliance and audit requirements.
WHY JOIN US
You'll be working on some of the most exciting properties in the region, engaging directly with top-tier brands, and helping shape long-term, meaningful partnerships, not just short-term deals.
About Our Local Office
We were born out of the need for strategic and brutally effective creativity in the region. With every successful campaign, we have grown, and cherry-picked the best professionals to work with us from all over the region and the world. In 2012, we opened our Abu Dhabi office and expanded our team with our Dubai office in 2016 and then our Riyadh office in 2023.From these offices we manage a number of local and global brands across the Middle East and Europe. Brutal Simplicity of Thought is the creative philosophy of M&C Saatchi. It defines the way we work and the work we produce. We believe: It's easier to complicate than simplify.
Simple ideas enter the brain quicker and stay there longer. Brutal Simplicity of Thought is therefore a painful necessity.
ABOUT M+C SAATCHI GROUP
M&C Saatchi Group is a creative federation of companies who navigate, create, and lead meaningful change for clients across five specialist divisions connected through people, culture, data, technology and creativity, M&C Saatchi Group aims to unlock new value for clients and leave a positive impact on the world.M&C Saatchi Group's work is informed by two core principles - Brutal Simplicity of Thought and Diversity of Thought. Together they guide how problems are solved and integrated specialist teams are built. Headquartered in London, M&C Saatchi Group have circa 2,500 employees globally.
Our global operations span 23 countries with major hubs in the UK, Europe, Middle East & Africa, Asia and Australia.
OUR AMBITION
At M+C Saatchi Group, our ambition is to create and curate Cultural Power for our clients. We do this by connecting specialist expertise, powered by creativity, data and technology, to help build famous brands and solve the most complex business and societal challenges.
M+C Saatchi Group was founded in 1995 and is now the biggest Independent creative agency group in the World. Founded on one core principle, Brutal Simplicity.