Administrative Assistant

Job Description

Join our team in a dynamic position that combines the responsibilities of both an Office Assistant and a Personal Assistant. This unique role requires a versatile individual with excellent organizational skills to manage office tasks, coupled with the ability to provide personalized assistance to key individuals within the organization.

Office assistant Job Duties:

• Coordination of office maintenance activities;
• Provide administrative and clerical support to studio leadership, HR, Finance;
• Communicate and coordinate work with vendors, building management, landlords, and other external service companies;
• Provide all needed administrative and clerical support to guests, clients, and visiting colleagues;
• Oversee travel arrangements and prepares itineraries;
• Oversee office mail and package process; assist with distribution of incoming letters, packages, as well as sets up outgoing deliveries;
• Oversee office supplies and food inventories process; helps to order when needed;
• Assists in budget preparation, financial planning, and cost avoidance; produces periodic reporting, documentation, and inventories according to company procedures;
• Seeks to improve office operations through creative improvement of existing processes;
• Proceed with any other tasks from Studio Leadership as necessary

Personal assistant Job duties:

• Working with the Executive Team (CEO and COO) to coordinate the outreach activities;
• Providing sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements;
• Completing a broad variety of administrative tasks that facilitate the Eexc.team ability to effectively lead the organization;
• Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive team;
• Arranging business and personal travel: planning, booking, expense reporting, supporting all necessary requests during the travel;
• Covering various personal requests such as: managing domestic personnel (cleaners, technicians), ordering necessary goods and services, etc

• Good spoken and written English skills;
• At least three (3) plus years in similar roles; preferably with international companies;
• - Excellent communication skills and ability to work under pressure;
• Strong PC skills; knowledge of MS Word, Excel, Powerpoint;
• Experience working with senior-level management people;
• Accuracy and attentiveness to details

• Working with an international team of world class professionals;
• Friendly team and a family-like environment;
• Casual workplace environment in Abu Dhabi