Senior Officer - IT Planning and Vendor Management

Job Description

Job Purpose:

To manage the IT Financial and vendor relationship management function within IT Planning and Governance Department in the following areas: Technology Budgeting, Financial Management and Vendor Relationship management. These activities interact with numbers of internal and external stakeholders.

Main Responsibilities and Accountabilities:

• Manage the forecasting and planning of IT annual budget in cooperation with IT Senior Managers and Head of Technology
• To support and participate in activities to build stable platforms for budgeting and forecasting
• To provide both financial analysis working with internal and external sources
• Govern the invoicing and payment processes in cooperation with IT, Procurement and Finance.
• To analyze, compile and prepare financial data for senior management to help them make informed decision before committing to financial expenditure
• Track the expenses made against the planned budget and report these on monthly basis.
• Manage and control the payments and expenses made by IT teams.
• To participate in remediation activities to support the ongoing requirements of the business
• To manage, monitor and review activities that monitor, log and review supplier activities on and off site to help ensure levels of service maintained.
• To lead the identification and pursuit of opportunities to reduce costs within IT, driving valid opportunities to the point of achieving tangible cost reduction.
• Manage the overall process of IT Vendor Relationship Management.
• Manage the procurement process as the single point of contact from IT with Procurement and Finance departments.
• Track the contracts review and renewals in cooperation with relevant owners of IT and Procurement.
• Manage and maintain updated information related to IT Outsourcing activities.
• Provide support with the internal audit exercises carried out against ITD
• Prepare and manage the RCSA (Risk Capability Self-Assessment) related to IT Financials and Vendor KPIs
• To review ITD activities that maintain and enhance operational manuals and system documentation in area of responsibility.
• To manage, schedule and review evaluation activities to continuously enhance the processes and procedures in area of responsibility to reduce incidents and help mitigate risks, through increased consistency in task execution.
• To lead, manage and schedule activities to address identified audit and risk related observations.
• To manage, schedule, review and provide the required support to ongoing projects and assist the successful completion of allocated tasks within the specified timelines.
• To lead identification, bid and delivery activities that help ensure these are correctly documented, monitored and controlled throughout
• To provide support for all other IT Management requirements as required.

Education:

• Bachelor degree of Science in Commerce, Accountancy, Finance, Business Management or related field.

Professional / Technical Qualifications / Diplomas:

• Required ITIL Certification.
• Required IT Financial Management experience.
• Desired Financial and accounting relevant certification.
• Desired Governance certification.
• Desired Project Management knowledge.

Experience:

• More than 8 years of experience, with at least 2 years of experience in relevant position.

Other Skills Required for the Job:

• Excellent organizational, prioritization, and follow-through skills.
• Attention to detail.
• Excellent stakeholder management and communications skills.
• Proactive in identifying and addressing issues.
• Ability to take initiative and meet deadlines and proven leadership skills.