[ref. g77538520] Administration & Finance Executive

Job Description

Job Title: Administration & Finance Executive (Hybrid RAK/Dubai/Home)

Location:UAE Hybrid

Employment Type:Full-time

About Us:

We are a dynamic and fast-growing group of companies operating across the luxury yachting, media, and lifestyle sectors. As we scale operations, we are seeking an Administration & Finance Executiveto support and enhance our internal infrastructure across administration, finance, and compliance functions.

Role Overview:

The ideal candidate is highly detail-oriented, process-driven, andextremely proficient in Zoho Books and Excel.

Key Responsibilities:

Finance & Accounting Support:

• Maintain accurate financial records and ensure timely entry of all transactions inZoho Books
• Reconcile bank statements, process payments, and prepare financial summaries/reports using both Zoho books and excel.
• Coordinate with external accountants for reporting, audits, and compliance
• Manage invoicing, receivables, payables, and financial documentation
• Assist in budgeting, forecasting, and financial planning

Office Administration & Coordination:

• Oversee day-to-day administrative tasks and internal operational workflows
• Manage calendars, meetings, correspondence, and document control
• Ensure compliance with company policies and procedural documentation

Legal & Regulatory Management:

• Ensure all company licenses, trade documents, and regulatory filings are up to date
• Liaise with PROs, legal consultants, and UAE government authorities as needed
• Maintain a structured database of legal contracts and renewals

Key Skills and Requirements:

• Bookkeeping & Ledger Management Accurate daily transaction recording, journal entries, and reconciliation.
• Accounts Payable & Receivable Managing vendor payments, issuing invoices, tracking collections, and following up on outstanding balances.
• Bank Reconciliation Monthly matching of company records with bank statements.
• Zoho Books Expertise Deep familiarity with all Zoho Books modules including:
• Expense & income tracking
• Automated invoicing
• VAT setup & reporting
• Chart of accounts management
• VAT Accounting Knowledge of UAE VAT regulations, filing returns via the FTA portal, and maintaining compliance.
• Financial Reporting Generating profit & loss statements, balance sheets, cash flow statements, and other internal financial reports.
• Budgeting & Forecasting Assisting in annual budgeting, expense planning, and variance analysis.
• Audit Preparation Organizing financial records and supporting documentation for internal and external audits.
• Petty Cash & Expense Management Tracking operational cash flow and expense claims.
• Payroll Coordination Coordinating salary sheets and payments in compliance with UAE WPS.

• High attention to detail and accuracy
• Organizational and time management skills
• Ability to meet strict deadlines
• Strong problem-solving ability
• Confidentiality and data integrity
• Professional communication (internal & external)
• Ability to work independently and across teams

• Based in theUAE, with the ability tocommute between RAK and Dubairegularly
• Minimum10 years of experiencein finance administration and accounting
• Extensive hands-on experience with Zoho Books is amust
• Strong knowledge of UAE regulatory processes, licensing, and legal filings
• Proficiency in Microsoft Office (particularly Excel, Word, Outlook)
• Highly organized, discreet, and capable of managing multiple priorities autonomously
• Excellent English communication skills, both written and verbal

Were looking for someone whos ready to take ownership, streamline systems, and grow with us. If that sounds like you, we look forward to your application.