Construction Document Controller

Job Description

Job Purpose:

Responsible for maintaining and managing all critical project and organizational documents, ensuring easy accessibility, proper storage, and control. Oversees the release and tracking of blueprints, drawings, and engineering documents to relevant departments while maintaining document integrity.

Key Accountabilities:

• Ensure timely submission of documents with appropriate approvals or rejections recorded and manage revisions as part of the document control process.
• Maintain and update document registers, tracking all correspondences and transactions related to project documentation.
• Control the issuance and receipt of all documents and drawings.
• Monitor, update, and record changes or modifications to technical documents, highlighting deviations to the Project Manager for review.
• Coordinate with the project team for the preparation of presentations as needed.
• Safeguard all documents and drawings within the Document Control office to prevent damage or loss, ensuring easy traceability.
• Distribute controlled copies of the latest approved documents and drawings to relevant staff, subcontractors, and suppliers as applicable.

Experience & Qualification:

• Graduate in any field with a minimum Diploma qualification.
• Minimum 3 years of project secretary or document control experience within the construction industry.
• Proficient in Microsoft Office applications, especially Excel.
• Knowledge or experience with construction document management software such as ACONEX, PROCORE, ASITE, or UNIFIER is a plus.
• Strong oral communication, organizational, and interpersonal skills with proven ability to work collaboratively in a team environment.