Senior Design Coordinator

Job Description

• Project Initiation
• Attend site visits and assess conditions in relation to brand design requirements
• Review Landlord Design Guidelines and provide feedback on risks or restrictions
• Validate the LODs and ensure all necessary drawings are collected
• Assess project timelines, milestone schedules, and raise concerns related to design workflow
• Coordinate test fit plans, ensuring operational and design requirements are integrated
• Design Development & Drawing Supervision
• Coordinate all design stages
• Act as the main contact point for all design consultants during delivery
• Conduct official briefings to ensure understanding of brand, technical, and operational requirements
• Track and manage consultant submissions, ensuring adherence to deadlines and landlord formats
• Review drawings for alignment with brand guidelines, operational needs, and technical feasibility
• Ensure coordination between kitchen, MEP, lighting, IT, signage, and other disciplines
• Compile and issue the final coordinated design package to Project Managers for tender
• Submit drawings to landlords and track feedback/action items
• Provide material and FF&E specifications in coordination with designers; source alternates if required
• Tender Phase Support
• Assist the PM in developing BOQs and validating quantities/design alignment
• Evaluate contractor qualifications and attend site/factory visits to verify capabilities
• Respond to RFIs related to design and materials
• Manage any sourcing requests for custom FF&E or specialty items
• Construction & Execution Oversight
• Conduct regular site inspections to monitor construction quality and design compliance
• Identify design or build issues and work with PMs and contractors to resolve them
• Review shop drawings, material samples, and mock-ups before approval
• Track RFIs, submittals, and site delays related to design scope
• Attend factory visits and production workshops to:
• Inspect furniture and custom fixture production
• Approve material finishes and build quality
• Confirm alignment between design specs and physical output
• Document findings from site/factory visits and escalate issues early
• Support the Design Operations Lead with final inspections and snagging during handover
• Brand Compliance & Franchise Support
• Ensure all live projects and franchise locations comply with brand manuals and visual identity standards
• Review external franchise submissions and flag any non-compliance issues
• Coordinate with consultants to rectify deviations in layout, material, or signage
• Maintain and update brand execution documentation and materials database
• Documentation & Reporting
• Maintain accurate and updated design folders, trackers, submission logs, and reports
• Document challenges and lessons learned from each project to improve future delivery
• Support the Design Operations Lead in preparing audit reports and quality reviews