Office Manager

Job Description

This is a highly visible and hands-on role, ideal for a proactive and highly organized individual with strong communication and multitasking skills.

Key Responsibilities:

• Office Management & Executive Support
• Oversee and coordinate daily office operations to ensure efficiency and professionalism
• Provide direct administrative support to the CEO, CMO, CPO, and CSXO
• Manage complex calendars, schedule meetings, and coordinate appointments for executives
• Organize internal meetings, events, and negotiations, including preparation of agendas, minutes, and supporting documents
• Arrange travel, logistics, and event coordination as needed
• Ensure compliance with internal processes and directives from leadership
• Documentation & Reporting
• Maintain accurate document filing and management systems
• Draft, review, and distribute reports, presentations, and analytical materials as needed
• Handle document registration, version tracking, and archiving
• External Communication & Vendor Coordination
• Liaise with landlords, service providers, suppliers, and external vendors
• Manage procurement of office supplies and consumables
• Handle correspondence across multiple channels (email, phone, WhatsApp, messengers, and social media)
• Route incoming inquiries to relevant departments, excluding admissions
• Operations & Logistics
• Oversee mail, courier deliveries, and general office logistics
• Coordinate routine and ad-hoc banking payments
• Monitor and support smooth facility operations
• Government & Property Relations
• Communicate with government and regulatory entities as assigned
• Operate within platforms such as Dubai Knowledge Park, KHDA, DQuarters, and others related to property and licensing

Qualifications & Experience:

• 5+ years of experience in office or executive administration
• Proficiency in English (spoken and written)
• Strong command of Google Workspace, Microsoft Office, Apple iWork, Notion, Miro, Slack, and ChatGPT
• Experience interacting with government and landlord platforms, courier services, and B2B platforms
• Exceptional organizational, time-management, and communication skills
• Ability to work independently in a fast-paced, creative environment

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