Sales Administrator
Job Description
The Kleindienst Group is committed to pushing the boundaries of what has been achieved, pioneering new concepts in real estate and hospitality to deliver excellence. Established over 30 years ago in Austria and Hungary and present in Dubai since 2003, The Kleindienst Group is the largest European real estate company in Dubai with more than 1,200 employees over its diverse portfolio of businesses which include property development, construction, hospitality, property brokerage, shipbuilding and corporate business centres.
The Heart of Europe is the flagship masterplan of the developer in Dubai, in The World Island 4km from the Dubai coastline. The Heart of Europe is an upscale, sustainable and visionary island mixed-used destination comprising of 15 hotels and resorts, 4,000 holiday homes and hotel units, the iconic Floating Seahorse Villas, white sandy beaches, and the word's first climate controlled rainy street and snow plaza.The Heart of Europe is committed to deliver exceptional sustainability and European culture, heritage and lifestyle experiences through architecture, events and innovative technology.
The Heart of Europe, is one of the most intriguing and exciting investments in Dubai today.
Key Responsibilities:
- Support the sales team in daily administrative tasks and coordination
- Prepare and process sales documents such as offers, contracts, and MOUs Maintain and update client databases, trackers, and CRM entries (Salesforce etc.)
- Assist in scheduling meetings, preparing presentations, and follow-up communication Liaise with internal teams (legal, finance, marketing) to ensure smooth transaction flow Coordinate with clients for documentation and ensure timely submissions
- Handle invoice preparation, payment follow-up, and data entry Manage sales reports and compile performance data for team reviews Ensure accuracy and compliance in all paperwork and sales records
- Provide excellent internal and external customer service
- Track and follow up on critical sales documentation including SPAs, Down Payments, and PDCs to ensure zero-delay processing.
- Coordinate with Finance Operations on payment recovery including follow-ups on bounced cheques and partial payments.
Essential Requirements:
- Bachelor's degree in Business Administration or a related field
- Language Preference: Arabic
- 2+ years of experience in a similar Sales Admin role (real estate mandatory) Proficient in MS Office (Excel, Word, PowerPoint) and CRM tools
- Must have experience in handling SPAs & Oqood Registrations.
- Strong organizational and multitasking skills Excellent written and verbal communication Ability to work under pressure and meet deadlines
- Team player with a positive attitude