[ref. o268024] Marketing and Events Assistant

Job Description

Employment: Outsourced through ManpowerGroup Middle East

Role:

They enhance the customer experience by providing best-in-class support to their respective meeting owners and cross-functional teams.

Key Responsibilities:

• Comply and ensure compliance with company policies and procedures related to Meetings and Events and all other relevant company policies
• Work closely with the meeting owners and support them in planning their events; maintain a systematic calendar of events
• Responsible in securing pre-requisite requirements prior to meeting registration i.e. required external permit, compliance to TLMaP (Thought Leader Management and Planning)
• Responsible in timely registration of meetings using the designated meeting registration technology (VEM) and following its meeting requirements and relevant approvals and documentation
• Collaborate with CMS (Customer Meeting Services) to ensure effective execution of events
• Deliver strategic project management and execution of assigned internal events which include planning, event conceptualization, and other logistics
• Ensure complete, accurate pre and post meeting requirements and that all required documentation are uploaded on a timely manner
• Post event tasks meeting documentation, tracking reports, payment process, supplier evaluation, expense allocation and chargebacks
• Ensure integrity in business in working with third parties and ensure necessary due diligence and agreements are secured
• Manage the Purchase Requisition (PR) and vendor payment request and ensure relevant supporting documents are secured prior to commitment and payment
• Manage the OpEx (Operating Expense) analysis and ensure regular meetings with respective meeting owners to track OpEx and ensure correct allocation
• Work closely with Vendor Management Specialist to maintain a systematic list of marketing materials
• Responsible in the record management of relevant business records; with high attention to privacy and record retention policy
• Manage the promotional/educational material approval process, including submission, follow up and distribution. Work closely with the marketing agency to ensure timely and high quality the material/content development

Requirements and Qualifications:

• Bachelors Degree in Marketing, Business Administration, or any relevant field.
• Preferably at least 2-3 years administrative support
• Preferably with event management experience
• Project Management
• Decision Making and Problem Solving
• Planning and Organization
• Excellent Communication
• Customer Focus
• Influence and Negotiation
• Attention to details
• Ability to work under pressure
• Ability to work effectively through cross-functional team and third parties