Executive Assistant to Managing Director
Job Description
We are seeking a proactive and organised Executive Assistant to provide full-time, direct support to the Managing Director (Founder) of our consulting firm. This hybrid role includes 23 days of in-office work per week. The Executive Assistant will manage day-to-day administrative, scheduling, and operational tasks, help implement internal systems, and liaise with internal team members and clients to support business operations and priorities.
Responsibilities
Executive Support- Manage the Managing Director's calendar, schedule internal and client meetings
- Coordinate travel bookings and related logistics
- Draft and format emails, proposals, presentations, and internal documents
- Assist in managing deadlines, meeting notes, and daily priorities
- Maintain digital filing and documentation systems
- Support development and implementation of internal policies, procedures, and tools
- Coordinate internal projects using project management tools
- Track actions and update project dashboards as needed
- Assist in systematising operations and improving workflows
- Liaise with clients to arrange meetings, gather information, and ensure timely deliverables
- Coordinate with consultants and support staff to collect updates and status reports
- Maintain basic HR records and support onboarding using HR software
- Assist with data entry and updates in the CRM system
- Handle expense reporting, petty cash tracking, and invoicing using finance tools
- Support documentation and record keeping for payments and client billing
- Prepare and maintain accurate administrative logs and financial summaries
- Assist in organising internal meetings, team events, and ad hoc activities
- Bachelor's degree preferred
- Minimum of 3 years experience in an Executive Assistant or Administrative role
- Prior experience supporting a Managing Director, Founder, or small business owner is desirable
- Excellent organisational, writing, and time-management skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Experience using or willingness to learn CRM, HR, finance, and project management systems
- Reliable, detail-oriented, and capable of working independently in a hybrid environment
About the Company
Sourcing Connections, founded in 2017, is an award-winning, sustainability-driven procurement and supply chain consultancy firm based in the United Arab Emirates, serving clients across the GCC region. As a strategic partner of the Chartered Institute of Procurement and Supply (CIPS), we are committed to upholding global best practices and professional standards in procurement excellence.
Our international team brings a wealth of knowledge and expertise in procurement and supply chain management, consistently delivering value to our clients while championing environmentally and socially responsible practices.
Sourcing Connections is an equal opportunity employer committed to fostering an inclusive and diverse workforce. We welcome applications from all qualified individuals.