Personal Assistant

Employment Type: Full-Time

Role Overview

We are seeking a highly experienced Senior Personal Assistant to support the Managing Director in both professional and personal capacities.

This role requires an individual with strong experience working within family offices or high-net-worth environments, capable of managing confidential matters, handling financial coordination, and overseeing household operations.

The ideal candidate will act as a trusted right-hand support, ensuring seamless management of the Managing Director’s personal affairs, financial coordination, and family logistics.

Key Responsibilities

• Manage the Managing Director’s personal calendar, appointments, and daily schedules
• Handle all personal correspondence, communications, and documentation
• Manage the Managing Director’s professional and personal profile, including coordination with key stakeholders
• Ensure confidentiality in all personal and business matters

• Coordinate with banks and financial institutions on behalf of the Managing Director
• Assist in managing personal financial portfolio coordination
• Maintain records of financial documents and ensure timely follow-ups
• Liaise with accountants, bankers, and financial advisors when required
• Track key financial deadlines and ensure smooth documentation flow

• Arrange international and domestic travel, including flights, hotels, visas, and itineraries
• Coordinate transportation arrangements, drivers, and vehicle schedules
• Handle ticket bookings, reservations, and event arrangements
• Manage travel plans for both business and family needs

• Oversee day-to-day household operations
• Coordinate with household staff, vendors, and service providers
• Ensure smooth functioning of all home-related services
• Manage family logistics, including appointments, school schedules, and household requirements
• Handle maintenance schedules and supervise service providers

• Minimum 15 years of experience in Personal Assistant / Executive Assistant roles
• Proven experience working with Family Offices or high-net-worth individuals is essential
• Must be currently based in the UAE
• Strong experience coordinating with banks and financial institutions
• Excellent command of spoken and written English
• High level of confidentiality, discretion, and professionalism
• Strong organizational and multitasking abilities
• Ability to independently manage complex responsibilities
• Proficiency in Microsoft Office and administrative systems

• Experience managing personal portfolios and financial documentation
• Prior experience as a House Manager or Lifestyle Manager
• Ability to work in high-pressure, fast-paced environments
• Strong interpersonal skills and attention to detail
• Experience handling VIP or family office operations

• Salary package approximately AED 35,000 per month, depending on experience
• Long-term role with significant responsibility
• Opportunity to work closely with senior leadership in a trusted position