Executive Secretary

Job Description

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.

• Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner
• Receive and screen phone calls and redirect them when appropriate
• Maintain executive's agenda, assist in planning schedules, appointments and meetings
• Attend meetings, keep minutes and follow up on action items
• Handle and prioritize all outgoing or incoming correspondence
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Oversee and manage social media profiles of executive
• Coordinate and oversee special projects as directed by executive management

• Degree in business administration or relative field
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office, ERP Software and Social Media Platforms
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of our industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Should be fluent in German or Dutch language