Project Coordinator

Job Description

Position Overview

The role ensures project timelines are met, documentation is accurate, and costs, quality, and compliance are effectively managed. The ideal candidate is detail-oriented, proactive, and brings strong organizational, communication, and project coordination experience in a fast-paced environment.

Key Responsibilities

• Coordinate with internal teams including Sales, Technical, Supply Chain, and Accounts, as well as external stakeholders such as clients, contractors, and consultants.
• Track project progress against approved timelines and proactively escalate potential delays or issues.

• Maintain accurate and up-to-date project documentation, including meeting minutes (MOM), approvals and change requests.
• Act as the central point of communication between departments and customers.
• Prepare and circulate weekly and monthly project progress reports.

• Monitor procurement activities, deliveries and stock requirements.
• Ensure material availability is aligned with project schedules.

• Ensure projects comply with company standards, technical specifications, and safety guidelines.
• Track and close project LPO's prior to project handover.

• Monitor project costs against approved budgets.
• Support billing milestones, invoicing processes and follow-up on client payments.

• Manage client communications, clarifications and approvals throughout the project lifecycle.
• Maintain strong professional relationships to ensure client satisfaction and encourage repeat business.

• Bachelor's degree in Engineering, Business Administration, or a related field.
• 35 years of experience in project coordination or project management, preferably within building materials, furniture fittings, or construction-related industries.
• Strong organizational, coordination and documentation skills with high attention to detail.
• Proficiency in MS Office; experience with ERP or CRM systems is an advantage.
• Excellent communication skills.
• Ability to manage multiple priorities, work under pressure and consistently meet deadlines.