CAFM Administrator

Job Description

Job Purpose

To be part of the dedicated team in a growing organization where my skills will be an asset and to utilize all opportunities for the growth of the organization.

1. Monitoring the asset management system (SAP and other CAFM system) for recording all the PPM's, CM, Service Request, Projects, PMS &Inspections Work Orders.
2. Closely coordinate with the technical team to come up with the report or needing follow up including the progress of any specific task.
3. Responding the end users queries, request & complaints thru FM Helpdesk email and Hotline.
4. Escalating to the AMC Contractors for any Corrective Maintenance requirements for faulty assets.
5. Coordinate and follow ups AMC Contractors for the schedule of Preventive Maintenance.
6. Follow up and Process Contractors/Vendors Invoices and obtain FM approvals before submitting to Finance Department.
7. Process the gate passes for all contractors & suppliers who will visit the premises thru K2 System.
8. Provide general administration and personal assistance required by FM Department team.
9. Controlling and archiving the documents which include confidential documents
10. Keep track of any service request and ensure that follow up is being done the team on a weekly basis.
11. Updating and closing the work orders in daily basis thru the system
12. Monitor and coordinate daily activities and send correspondence both internally and externally if necessary.
13. Raise a monthly requisition for consumables items and spare parts for daily activities and maintenance.
14. Receiving material deliveries and updating the inventories in the system
15. Closely monitoring and keeping all necessary track sheet for material movements in FM store
16. Conduct a store inventory and system reconciliation
17. Creating auto generated report daily for Work Orders to monitor closely the pending's.
18. Performs other function that maybe assigned (Documentation).
19. To monitor and update the Inventory on SAP system
20. To update and close the completed task in the system such as (Corrective and Reactive SR's)
21. To raise and complete requisition forms for purchasing any materials and seek approval there from for the inception to completion.
22. To develop and draft various reports as required by the Facilities Manager and client.
23. Provide general administration and personal assistance required by Services Department
24. Mainly will be under client supervision

Education & Qualification:

• Diploma or Bachelor's degree in Business Administration or relevant specialization
• FM Related certifications e.g. Facility Management Professional is preferable.

Experience and Skills:

Competencies:

1. Adaptability/Flexibility
2. Communication
3. Computer Skills
4. Initiative
5. Interpersonal Skills
6. Problem Solving/Analysis
7. Quality
8. Results Focus
9. Teamwork

Experience:

1. 3 -5 years of experience working as an Administrative Officer
2. Preference will be given to candidates with relevant FM Industry.
3. Knowledge of Workplace Health and Safety (WH&S) practices and policies.
4. Experience of safe working practices, risk assessments, method statements, permit-to-work systems, and water treatment management.