Legal Administrative Assistant (LAA)

Job description / Role

Employment: Full Time

1. Coordinates and maintains effective office procedures and efficient workflow; complies with policies and procedures set by employer; establishes and maintains harmonious working relationships with supervisors, co-workers, and clients, etc.
2. Works as an effective member of the designated LAA team; provides cover during absence, picks up telephone calls for the group, etc., and volunteers for overflow work assignments when time permits.
3. Assumes responsibility for maintaining the highest level of confidentiality of all client and Firm information, records, and files, both within and outside of the Firm.
4. Day-to-day diary management for lawyers; schedules meetings, arranges business itineraries, and coordinates travel arrangements.
5. Communicates effectively with clients, making and taking calls as necessary.
6. Types (audio and copy) and composes general correspondence, documents, memos, faxes, reports, PowerPoint presentations, etc., from various sources (e.g., handwritten, notes, and tape dictation).
7. Responsible for the accuracy and clarity of the final copy and ensures all work is returned in a timely manner.
8. Organizes, as requested, documentation for the court in a timely manner.
9. Utilises the Firm’s computer systems and software applications effectively, as well as establishing and maintaining filing and records both in hard copy and in electronic format.
10. Enter the relevant lawyer’s time on a daily basis into 3E and ensure all time entries are finalised with the Accounting Department by the month-end deadlines.
11. Manages the billing process for relevant lawyers to include liaising with billing coordinators as required.
12. Arranges with the Accounts Department for petty cash advances and reimbursement requests for out-of-pocket expenses. Also requests the payment of invoices or cheques to be drawn to the appropriate client/matter numbers. Using the Firms online system, Chrome River, for expenses and invoices.
13. Maintains records in InterAction, inputting daily details of the partner and counsel meetings with clients, as well as contacts or referrer firms.
14. Maintains an up-to-date version of secretarial handover notes for each designated lawyer.
15. Undertakes any other ad hoc secretarial or administrative duties as requested.
16. Performs other duties as assigned.

Requirements:

1. Legal secretarial experience.
2. Highly client-focused and able to assist with business development activities.
3. Ability to organize and prioritize workloads and lawyer issues effectively in order to meet deadlines.
4. Ability to proactively support the needs of the fee earners.
5. Excellent technical ability using the Firm’s computer system and software applications to troubleshoot. Typing speed of 70 WPM.
6. Experience of Worksite, 3E, Deltaview, MS Word, Excel, PowerPoint, and Outlook.
7. Experience in email management, billing, and expense coordination.
8. Excellent team player, will demonstrate co-operation when helping others and a flexible approach.
9. Demonstrates awareness of providing a quality service and performs an accurate self-review of work undertaken.
10. Maintain good attendance and punctuality record.
11. Flexibility to work additional hours as required.

Salary: AED 25,000 to 27,000 per month inclusive of fixed allowances.

About the Company

MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions.

Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years.

The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges.

Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom.

With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, it’s clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.

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