Executive Assistant to the CEO

Job Description

Job Description:

• We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the CEO.
• This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
• The Executive Assistant will act as a key liaison between the CEO and internal/external stakeholders, vendors, and partners, ensuring seamless coordination of business activities while upholding the highest standards of professionalism and confidentiality.

Responsibilities:

• Manage and optimize the CEO's calendar, including meetings, appointments, and shifting priorities.
• Organize and manage podcast schedules, speaking engagements, and executive appearances.
• Prepare meeting agendas, presentations, briefing notes, and track action items.
• Screen and prioritize communications on behalf of the CEO.
• Communicate professionally with external stakeholders, partners, and service providers.
• Act as the primary liaison between the CEO and internal departments.
• Negotiate timelines, coordinate deliverables, and ensure quality standards are met.
• Plan, organize, and execute corporate events, executive meetings, and external engagements.
• Coordinate venues, vendors, logistics, guest lists, and on-site execution.
• Monitor deadlines and proactively ensure the timely completion of tasks.
• Provide personal administrative support to the CEO, including coordinating appointments and time-sensitive matters, while upholding strict professional boundaries and confidentiality.

Qualifications & Experience:

• Minimum 4+ years of experience in a similar Executive Assistant.
• Strong understanding of UAE business practices and vendor coordination.
• Proven experience managing events end-to-end.
• Excellent written and verbal communication skills.
• Strong stakeholder and relationship management abilities.
• High level of integrity, professionalism, and discretion.
• Advanced organizational and time-management skills.
• Proficiency in Microsoft Office and scheduling tools.