Office Administrator/ Operations Coordinator

Job Description

Job Type: Full-time, in-person

Working Hours: Monday to Friday, 9:00 AM to 5:00 PM

Salary: AED 4,000 per month, all-inclusive

About the Role

We are seeking a highly organized, disciplined, and proactive Office Administrator / Operations Coordinator to support the day-to-day administration and coordination of multiple ongoing projects across Dubai, Canada, and Rwanda.

This is an in-person role based in Dubai. The successful candidate will work directly with the business owner to bring structure, follow-through, and accountability across operations. This position is suited to someone who is detail-oriented, reliable, calm under pressure, and able to manage multiple tasks without losing track of priorities.

Key responsibilities include:

• Managing task lists, trackers, deadlines, and follow-ups across multiple projects
• Coordinating with contractors, consultants, suppliers, and site contacts
• Tracking project progress and chasing updates where needed
• Researching vendors, subcontractors, and service providers
• Gathering quotations, comparing options, and organizing procurement information
• Preparing invoices and entering records into Zoho
• Tracking payments, filings, and administrative deadlines
• Maintaining organized digital and operational systems

Requirements:

• Strong organizational and administrative skills
• Excellent follow-up and communication ability
• Professional written and spoken English
• Comfortable making calls, sending emails, and dealing with external vendors
• Able to work full-time in person in Dubai
• Prior administration, operations, or coordination experience preferred
• Experience with construction, suppliers, or project-based businesses is a plus

Compensation:

• Year 1: AED 4,000/month all-inclusive
• Year 2: AED 4,500/month all-inclusive
• Year 3: AED 5,000/month all-inclusive
• 30 days off per year (inclusive of vacation, public holidays, and sick days)

Probation:

• First 3 months on probation
• AED 3,000/month during probation
• Increased to AED 4,000/month upon successful completion
• AED 3,000 bonus after passing probation

Application Process:

Applicants will only be considered after completing the screening form below:

https://form.typeform.com/to/IiZI53iM

Important: This is not a remote role. Candidates must be based in Dubai and available for in-person interviews.