Executive Assistant

Job Description

Role Overview

The Executive Assistant provides high-level administrative, organizational, and coordination support to the Chairman while also supporting the Senior Leadership Team, Senior Management Office, and Human Resources as required. This role demands a high level of professionalism, discretion, adaptability, and strong organizational capability.

The Executive Assistant will play a critical role in ensuring effective scheduling, communication, follow-ups, and smooth day-to-day operations for senior leadership, while also assisting with documentation, data entry, and coordination across functions.

Key Responsibilities

• Act as the primary point of contact for the Chairman with internal and external stakeholders
• Manage and coordinate the Chairman's calendar, meetings, appointments, and travel schedules
• Organize and prioritize meeting requests to ensure effective time management
• Prepare agendas, briefing materials, presentations, and supporting documents
• Attend meetings, record minutes, track action items, and ensure timely follow-up
• Manage correspondence, emails, and document flow on behalf of the Chairman
• Coordinate travel arrangements, logistics, and expense tracking
• Handle sensitive and confidential information with the highest level of discretion

• Coordinate meetings, workshops, and leadership sessions
• Support the Senior Management Office with scheduling, documentation, and reporting
• Assist in preparing executive presentations, reports, and summaries
• Maintain structured digital and physical filing systems
• Facilitate communication and coordination between senior leadership and internal teams
• Track commitments, deadlines, and cross-functional initiatives

Requirements

• Bachelor's degree in Business Administration, Management, or a related field preferred
• Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives
• Experience supporting C-level executives, Chairman, or senior leadership
• Strong organizational, time-management, and prioritization skills
• Excellent written and verbal communication skills
• High level of discretion and integrity when handling confidential information
• Strong attention to detail and accuracy, particularly in documentation and data entry
• Proficiency in Microsoft Office, Google Workspace, and office productivity tools
• Ability to work independently, take initiative, and adapt to changing priorities