Executive Assistant to COO

Job Description

Employment Type: Full-time

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer (COO). This role is critical in ensuring the smooth day-to-day functioning of the COO's office, requiring strong coordination, communication, and operational follow-up skills.

The ideal candidate will have experience supporting senior leadership in a fast-paced environment, with the ability to manage priorities, maintain confidentiality, and drive administrative efficiency.

Key Responsibilities:

• Act as the first point of contact for internal and external stakeholders interacting with the COO
• Manage complex calendar scheduling, meetings, and appointments, ensuring effective time utilization
• Coordinate with internal departments to track operational priorities and follow-ups
• Prepare reports, presentations, and briefing documents for meetings and business reviews
• Organize and attend meetings; prepare agendas, record minutes, and track action items
• Facilitate communication between the COO and business units to ensure alignment and execution
• Handle correspondence including emails, calls, and official communications on behalf of the COO
• Coordinate business travel, itineraries, and accommodation arrangements
• Support in project coordination and execution of strategic initiatives
• Maintain proper documentation, records, and filing systems
• Handle expense reporting, purchase requests, and reimbursements
• Assist in organizing leadership meetings, stakeholder engagements, and corporate events
• Ensure a high level of confidentiality and professionalism in all interactions
• Manage ad-hoc assignments and special projects as directed by the COO

Requirements:

• Bachelor's degree in Business Administration or related field
• 2–6 years of experience as an Executive Assistant supporting senior leadership (preferably Director level)
• Strong exposure to operations, project coordination, or business support functions
• Excellent command of English
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Strong organizational and multitasking abilities
• Ability to work under pressure and meet tight deadlines

Preferred Candidate Profile:

• Strong stakeholder management skills
• High level of discretion and professionalism
• Immediate joiners preferred
• Candidates with exposure to finance and banking industries are highly preferred

Key Competencies:

• Time Management & Prioritization
• Communication & Stakeholder Coordination
• Attention to Detail
• Problem-Solving & Initiative
• Confidentiality & Integrity
• Adaptability in a fast-paced environment