Administration Officer

Job description / Role

Employment: Full Time

This role involves managing an array of administrative tasks, supporting LinkMedia FZ-LLC’s Dubai office and the parent office, LinkMedia Corporation Ltd (UK). You will also assist the AGBI team in Dubai as and when required.

• Reporting to: Director of Operations (UK), Administration Manager (UK), Editor in Chief, AGBI (UAE)
• Location: Dubai Media City office
• Terms and benefits: Two-year fixed-term contract. 36-hour work week. 30 days’ annual leave. Health insurance provision and annual home leave allowance on completion of each year’s service.

• Processing purchase and sales invoices on Xero
• Processing staff expenses
• Reconciling the petty cash account
• Preparing quarterly VAT returns
• Assisting with tracking and updating the cash flow forecast
• Assisting with preparation of financial reports as and when required

• Setting up HR files and keeping them up to date and compliant
• Tracking staff annual leave and sickness/other absence
• Assisting with recruitment administration, including the onboarding of new staff members
• Assisting with visa applications and visa renewals

• Ordering office stationery and supplies
• Managing third party vendors
• First point of contact with the landlord
• Assisting with IT requirements

• Maintaining and updating the rota including holiday and absence recording
• Tracking editorial commissions (including the chasing and checking of invoices)
• Sales administration support (including issuing booking forms and raising invoices)
• Planning and organising projects, managing the editorial and commercial events calendar (including arranging travel, scheduling meetings and event administration)
• Ad hoc support as and when required

Requirements:

About You:

• Demonstrable work experience in office management, HR administration and Finance
• Working knowledge of XERO or equivalent accounting software
• Proficiency in Word, Excel and Google docs; familiarity with Slack
• A high standard of written and spoken English
• A high standard of numeracy

• Excellent attention to detail
• Excellent communication skills
• Excellent organisational and time management skills
• Excellent numerical skills
• High degree of self-motivation and flexibility, whilst also able to take direction from team members
• Able to multi-task, adjust priorities at short notice and stay calm under pressure
• Fully understand the importance of discretion and confidentiality when dealing with HR and Finance matters

Salary: AED 8,000 to 10,000 per month inclusive of fixed allowances.

About the Company

LinkMedia FZ-LLC is the UAE office of LinkMedia Corporation Ltd, publishers of AGBI and Hyphen.

LinkMedia Corporation is a UK-based company offering services across all aspects of media production, ranging from TV and film to media startups and content for diverse digital platforms.

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