HR & Administration Manager

Job Description

The HR & admin manager will provide expert professional advice and support to managers and staff on all aspects of people management, which fully reflects the business desire to be an employer of choice, current employment legislation and best practice.

Strategic HR management:

• Provides support in developing organization strategies by identifying and researching human resources issues, contributing information, analysis, and recommendations to organization strategic thinking and direction.
• In consultation with the CEO, prepare and implement the annual HR Plan to support the overall strategic aims and objectives of the company.
• Identify, design, and implement strategic HR projects, which meet the broadly defined policies and procedures set at Board Level.
• Identifying market trends in HR Management and presenting informed adjustments and proposals to maximize on coming trends.

Resourcing:

• Provide support in developing human resources operations financial strategies by estimating, forecasting, and anticipating requirements, trends, and variances.
• Understanding the business demographic requirements to ensure effective recruitment to meet the overall business objective and Operational requirements.
• Implementing diverse and specific interview and assessment centre techniques to identify key talent and performance development requirements for new and current employees.

• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests.
• Work closely with senior and line managers, providing them expert guidance, coaching, and support on the full range of HR activities.
• Keep up to date with legal developments and advice management on compliance and risk factors.
• Manage investigation, disciplinary and grievance matters in to ensure successful scrutiny if challenged within the Labour Court.
• Provide advice and guidance on individual employee relation cases, ensuring that these are well managed and meet the requirements of the Companies policies, best practice, and employment legislation.
• Develop, implement, and maintain HR policies and procedures to ensure effective, fair and consistent management of staff throughout the organization.
• Ensure that managers and staff are aware of the policies and procedures and able to operate them effectively.
• Provide support to staff on HR issues, as and when required.
• Monitor and review the system of performance appraisal and continually develop as necessary, ensuring that annual appraisals are carried out in a timely manner and followed up.
• Develop and maintain an effective partnership with the CEO ensuring consultation and communication practices are routinely adopted to enable management to make effective decisions and successfully implement proposals.
• Ensure that staff are informed updated on the key business and organizational issues.

Learning and development:

• In consultation with line managers identify and follow up individual development needs and source external training provision as and when required, monitoring training costs against budget.
• Make recommendations on a cost-effective management development program to support the companies people management strategies.
• Maintain training records for all staff and assist with any training initiatives, as required.

Compensation and Benefits:

• Gather and analyze market data to measure the competitiveness of the company's compensation and benefits package and make recommendations as appropriate.
• To ensure all positions are evaluated as per the Hay Grading system and allocated accordingly.
• To provide expert advice for any proposed changes in Salary Scales, considering Market value, business competitiveness, current work force and future workforce planning.
• Monitor sickness and absence levels and provide monthly management reports.
• Represent HR and participate in various internal groups and committees across the organization.
• Review and manage on boarding and off boarding processes to ensure Audit and Labor Law Compliance.
• Manage the implementation of HR systems, data integrity exercises, and providing expert advice.
• Manage the information held on the HR database and personnel files to ensure it is updated in a timely and accurate manner and complies with any legal or data protection policies.
• Advice on matters relating to the engagement of external consultants.

Compliance & Administration:

• Ensure compliance with all UAE labor laws and regulations.
• Develop and maintain HR policies and procedures that are clear, consistent, and legally compliant.
• Oversee administrative functions, including facilities management, office supplies, and budget control.
• Manage vendor relationships for administrative services.
• Coordinate office events and functions.
• Manage and develop the HR team, providing guidance and mentorship.
• Ensure that insurance cover is regularly reviewed and maintained.
• Manage and direct supervision of maintenance team and ensure availability of required resources.
• Direct drivers and allocate vehicles accordingly to work and departmental needs.
• Upkeep vehicles maintenance records, registration, insurance, and municipal permissions.
• Supervise and control staff accommodation, catering facilities, and staff recreation facilities.

Qualification :

• Bachelor's degree in human resources management, Business Administration, or a related field (required).
• CIPD 7, SHRM-CP or SHRM-SCP certification preferred.
• Master's degree is a must.
• More than 10 years of experience in Human resource
• Minimum 5-7 years of experience in a progressive HR leadership role