CEO Office Coordinator

Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.

The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up, coordination, and communication, helping the CEO stay organized and lighten the daily load.

This is not a decision-making or representative role. External representation with banks and government bodies is handled by the company's PRO. Operations are handled by the existing Operations Manager.

Work Location:

• On-site at the company's main headquarters in Abu Dhabi.
• No remote or hybrid arrangement.

Work Schedule:

• 6 days per week (Monday to Saturday).
• Working hours: 9:00 AM to 6:00 PM.
• 1-hour lunch break.
• Friday is the weekly off day.

Nature of Work:

• Office-based role working closely with the CEO.
• Fast-paced environment requiring focus and quick response.
• Continuous coordination with internal departments.
• Daily handling of emails, scheduling, and follow-up.

Key Responsibilities:

• Track the CEO's daily tasks, requests, and priorities, and follow up until completion.
• Manage and organize the CEO's emails and incoming correspondence.
• Coordinate communication between the CEO and internal departments.
• Schedule meetings, prepare meeting notes, and follow up on action items.
• Maintain organized records, files, and reports for quick CEO access.
• Manage the CEO's calendar, appointments, and reminders.
• Handle internal communication on behalf of the CEO when instructed.
• Reduce administrative load on the CEO by handling routine coordination tasks.

Reports To: Chief Executive Officer

Requirements

Personality and Character:

• Highly organized, disciplined, and detail-oriented.
• Trustworthy and discreet with confidential information.
• Proactive follow-up mindset. Nothing is forgotten or delayed.
• Comfortable working under direct CEO supervision.
• Strong work ethic and reliability.

Languages:

• Strong command of English (written and spoken) is required.
• Arabic (written and spoken) is highly preferred.

Skills and Knowledge:

• Strong email and calendar management skills.
• Mastery of Microsoft Office (Outlook, Word, Excel).
• Comfortable with modern productivity and scheduling tools.
• Clear and professional communicator.

Other Requirements:

• Valid UAE driving license is preferred.
• Willingness to commit to a 6-day work schedule.
• Available to start immediately or within short notice.

Experience:

• 1 to 3 years in administrative coordination, executive support, or office assistant roles.
• Industry background is not a priority. Reliability and execution are.

• Monthly salary: AED 5,000 (all-inclusive).
• Medical insurance per UAE labor law.
• Annual leave per UAE labor law.
• End-of-service gratuity per UAE labor law.
• Direct learning experience working with the CEO.