Executive Assistant - (Mandarin speaking)

Job Description

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai. The role will also coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.

Key Responsibilities:

• Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
• Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK)
• Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
• Support recruitment processes (interview scheduling, candidate coordination, initial screening)
• Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
• Prepare reports, presentations, and internal documents as required
• Ensure compliance with company policies and local regulations
• Assist in organizing internal meetings, events, and staff communications

Essential Requirements:

• Bachelor's degree or equivalent experience
• 2+ years of experience in administrative, HR coordination, or assistant roles
• Strong organizational and multitasking skills
• Excellent communication skills in English and Chinese
• Ability to work across time zones and coordinate with international teams
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• High level of discretion and professionalism

Desirable:

• Experience in financial services / brokerage industry
• Familiarity with UAE employment practices
• Experience supporting senior management

Reporting Line:

Directly reports to General Manager (Dubai), with functional coordination with HR teams in NZ and UK.

Location: Dubai, UAE

Benefit:

• Visa
• Medical insurance
• Bonus
• Work from home on Fridays.