Dubai - Admin officer

Job Description

Urgently looking for Admin officer for one of the reputed Designer House based in Dubai .

Job Title: Admin Officer

5 Days Working

Job Summary:

This role requires a highly organized, detail-oriented, and proactive individual who can work independently while supporting senior management.

Key Responsibilities:

1. ERP & CRM Management

• Oversee the ERP system, ensuring accurate data entry for sales, inventory, expenses, and financial records.
• Ensure CRM data is maintained, tracking customer interactions, sales leads, and follow-ups.
• Conduct regular audits to maintain system integrity and prevent errors.
• Generate and analyze ERP & CRM reports to assist decision-making.

1. Expense & Financial Management

• Maintain and track all company expenses, ensuring proper budgeting and cost control.
• Monitor and approve vendor payments, invoices, and reimbursements.
• Prepare financial reports related to expenses, cash flow, and profitability.
• Assist with VAT compliance and work with external auditors when required.

1. Sales Support & Reporting

• Monitor daily, weekly, and monthly sales transactions.
• Prepare detailed sales reports and forecasts to help management in decision-making.
• Maintain a customer database for reference and follow-ups.
• Coordinate with the sales team to ensure proper order processing and tracking.

1. Contract & Vendor Management

• Manage supplier, service, and client contracts, ensuring terms and renewals are tracked.
• Negotiate vendor agreements to optimize cost efficiency.
• Maintain all legal and compliance-related documents related to contracts.

1. Reporting & Data Management

• Create and maintain monthly and quarterly business reports.
• Develop insights from data to improve processes and increase efficiency.
• Ensure all records are properly documented, updated, and securely stored.

1. General Administration & Coordination

• Supervise office operations to ensure smooth day-to-day workflow.
• Liaise with various departments and senior management for reporting and coordination.
• Assist in HR-related administrative tasks, including employee records and documentation.
• Ensure compliance with company policies and procedures.

Key Skills & Qualifications:

• Minimum 3 years of experience in administration, ERP, CRM, and financial management.
• Proficiency in Microsoft Excel, ERP systems, and CRM software.
• Strong understanding of expense tracking, financial reporting, and contract management.
• Excellent organisational, analytical, and problem-solving skills.
• Ability to work independently and handle multiple responsibilities.
• Strong communication and interpersonal skills to coordinate across teams.

This is a high-responsibility role for an experienced Admin Professional looking to take ownership of critical business functions.

Salary - AED 4500 to 5000 +Multiple Benefit

If interested send cv at - [Confidential Information] Or call at - 9650062338