Accounts Payable Clerk

Job Description

Job Profile

The ideal candidate must have effective communication skills, excellent analytical and problem-solving abilities with prior experience within the same industry.

Key Responsibilities:

• Review and process supplier and subcontractor invoices related to offshore and onshore operations, ensuring correct coding to projects, cost centers and general ledger accounts.
• Seek approval of invoices received with no purchase order or where there is a difference in quantity or price to the PO, in line with the Company Delegation of Authority.
• Ensure all supporting documents (e.g., POs, goods receipts) are properly matched and approved in accordance with internal controls.
• Reconcile vendor statements and ensure up-to-date ledgers.
• Coordinate with procurement, logistics and operation teams to resolve invoice or payment issues.
• Monitor the vendor queries email account and ensure a timely and accurate response is provided for all submitted queries.
• Prepare and process scheduled payment runs in addition to any urgent payment requests.
• Analyse and clear down advance payment general ledger account, which will involve coordinating with procurement team and suppliers where necessary.
• Support monthly and year-end closing activities, including accruals and audit schedules.
• Assist in continuous improvement of AP processes, particularly related to automation and integration with other company systems.
• Any other ad hoc tasks as required from Management.

Qualifications:

• Minimum 3 years of experience in Accounts Payable, preferably within the offshore services, marine, or Oil & Gas industry.
• Effective communication skills, with the ability to work cross-functionally in a global environment.
• Proven history on effective vendor management.
• Excellent analytical and problem-solving skills.
• Ability to meet deadlines and manage high volumes of transactions.
• Continuous improvement mindset and ability to contribute to process enhancements.
• Understanding of local and international tax (e.g., VAT, WHT) implications in supplier invoices.
• Proficient in accounting software (e.g., SAP, Oracle, Microsoft Dynamics) and Microsoft Excel, along with other MS Office applications.