[ref. c2359001] Administrative Assistant | Center for Innovation in Teaching and Learning

Position Summary

The Administrative Assistant acts as a key point of contact for internal and external stakeholders, enabling CITL to efficiently execute its initiatives in teaching excellence, instructional innovation, and faculty development.

• Administrative Support: Provide administrative support to the CITL team, including handling correspondence, scheduling meetings, managing room requests, maintaining records, and coordinating with vendors/suppliers, procurement, finance, and accounting teams.
• Event Logistics: Assist in the coordination and management of logistics for CITL events, including venue booking, equipment setup, and participant registration.
• Communication Management: Manage internal and external communications, ensuring information is distributed timely and accurately to all stakeholders.
• Documentation and Reporting: Prepare and manage documentation related to CITL operations, including reports on activities, newsletter, budget documentation, and meeting minutes.
• Support for Program and Event Registrations: Handle the registration processes for workshops, seminars, and other events organized by CITL, ensuring a smooth and efficient process for participants.
• Student Worker Supervision: Oversee and coordinate the hiring of student workers, and their activities, ensuring they are effectively integrated into CITL operations. Assign tasks, monitor their performance, and provide guidance to help them contribute meaningfully to CITL goals.

• Bachelor’s degree in business administration, Management, Education, or a related field preferred.
• Minimum of 2 years of administrative or office support experience, preferably in an academic or educational environment.
• Experience in event coordination and managing multiple tasks simultaneously.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with learning management systems (e.g., Blackboard), video editing software (e.g., Camtasia), and collaboration tools (e.g., Microsoft Teams, Padlet).
• Ability to create and edit multimedia learning resources.
• Attention to detail and ability to maintain accurate records.
• Ability to work effectively with faculty, staff, and students from diverse cultural backgrounds.
• Comfort with learning new technologies and adapting to evolving digital tools.
• Ability to work collaboratively in a team-oriented environment.
• Initiative, reliability, and professional judgment in handling confidential information.
• Experience supervising or coordinating student workers or interns is a plus.

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.