Scm Assistant
Job description / Role
Job TypeFull Time
Job Location
Dubai, UAE
Nationality
Any Nationality
Salary
Not Specified
Gender
Not Specified
Arabic Fluency
Not Specified
Job Function
Purchasing & Procurement
Company Industry
Marketing, Advertising & PR
The SCM assistant supports the project supply chain management (SCM) team
The SCM assistant supports the project supply chain management (SCM) team in delivering procurement activities for oil & gas projects, with a focus on Aramco-specific requirements. Reporting to the project SCM manager, the role involves preparing procurement plans, execution strategies, expediting reports, and key documentation such as bidders' lists, ROAs, and unpriced POs.
The SCM assistant contributes to the local SCM strategy, driving cost efficiency and continuous improvement aligned with global SCM objectives. Familiarity with Aramco processes and offshore industry practices is preferred.
The role also promotes a strong HSEQ culture and upholds ethical standards, ensuring compliance with Subsea 7's code of ethics and anti-bribery regulations.
What will you be doing?
Pre-award
Coordinates with other disciplines to ensure all requirements are included in the request for quotation (RFQ) to suppliers on the bidders list using the SAP Ariba tool.Responsible and accountable for finalizing the bid summary for small procurement items and making recommendations to the project SCM manager and project manager.
Award management
Prepares the unpriced purchase order (PO) for submission to Aramco.Expedites the purchase requisition (PR) and PO in SAP and follows up on their approval.
Ensures the form of agreement/subcontract is signed via DocuSign.
Updates the project procurement plan and budget accordingly.
Post-award management
Coordinates and liaises with other functions contributing to the final delivery of the PO.Checks suppliers' invoices, ensures service entry sheets (SES) are completed, and that invoices are cleared/paid. Obtains the corresponding close-out certificate from suppliers.
Provides reliable and up-to-date information on supply progress and supports updates to the PO delivery tool.
Demonstrates the ability to work within a high-pressure environment, meeting demanding targets and tight deadlines.
Adheres to SCM processes and utilizes SCM department tools for all the above activities.
What experience would we like you to have?- Degree in a relevant discipline or equivalent experience.
- Minimum of 5 years' experience in supply chain management.
- Not required to resolve technical issues (this is the role of the technical owner), but must be able to understand technical discussions and assess potential commercial or schedule impacts.
- Cost-saving oriented and capable of challenging requests.
- Good knowledge of the offshore industry, its specificities, and complex items.
- Demonstrates strong communication skills and is a team player.
An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.
We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.
Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.
What happens next?
If you would like to apply for this role, simply click the apply button found on this page.
You may be prompted to set up a profile with us. It's quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.
Here are 3 top tips to help you submit a successful application:
- Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
- We would encourage you to include a cover letter as part of your application. It's your chance to tell us why you would be a brilliant addition to our team.
- Take your time with your application and check there are no errors before final submission.
Once you have submitted your application, we will be in touch as soon as possible with next steps.
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