Coordinator, Logistics

Job description / Role

Construction

Job Purpose

Perform documents controlling activities efficiently, in a timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Document reception and tracking

Receive all types of documents by recording them in the tracking system, stamping them with the receiving stamp, including date and time, and dispatching them to the relevant staff in the department.

Distribute all kinds of documents among the relevant departments to ensure smooth communication and workflow.

Document filing and maintenance

Manually file all types of documents in the department after completing their cycles, ensuring proper organization and accessibility.

In/out document management

Maintain all incoming and outgoing documents according to established systems, ensuring compliance and accuracy in documentation.

Maintain indexing and filing systems for all project documents, ensuring they are organized for easy retrieval.

Secure document storage

Keep documents and files in a specific, independent, and locked location under supervision and control to ensure confidentiality and security.

Customer document control

Follow the customer filing and document control process by recording all customer-related documents in the tracking system, stamping them upon receipt, and dispatching them to the relevant staff.

Role Accountability

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

• Solve any related problems that arise and escalate any complex operational issues.

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

• Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

• Comply with related policies and procedures and work instructions.

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products or services.

• Handling import and export logistics documentation
• Customs clearance and duty exemption
• Other purchase and logistics documentation
• Experience in import and export logistics
• Good experience in Excel
• Fluent in English and Hindi

Academic Qualification

Diploma degree in administration institute

Work Experience

Fresher - 0-2 years

• General invoice processing
• Information and reporting
• Work order management
• Oral and written communications

About the Company

alfanar builds efficient energy systems & solutions of the present and sets up infrastructures for a brighter future.

We assist utility sector partners & customers in transforming cities into sustainable, habitable, and inclusive Smart Cities by harnessing renewable energy resources from wind, solar, and waste heat energy. Promoting the transition to a sustainable eco-conscious future.

Using world-class technologies, we develop unrivaled quality electrical solutions & products from our manufacturing facilities, to solve the world’s major energy challenges and make the world a better viable place.

Diligence, Efficiency, and Innovation are the key criteria our teams adopt in order to continuously provide effective solutions. We’re constantly equipping our teams with the tools they need to expand their horizons and reach higher grounds.

Being in an ever-changing environment with a crucial impact on their surroundings, our employees are nurtured to become keen thinkers with highly refined skills and a consistent outlook on the future, working together on finding the next big innovation.

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