[ref. o9532902] Executive Assistant - Emirati Talent

Job Description

Job Overview:

To ensure a smooth and efficient operation in the Executive Office Department in relation to the Company Values; thus, directly impacting the planning of policy and strategy for the Company

Also provides high-level research, communications support and project management in support to the Executive Team. Maintain confidentiality in all aspects of Client, Colleague and Company information.

Job Scope:

• Coordinate and maintain smooth communication efforts between Executive Office, Senior Executives and internal departments.
• Coordinate and manage schedule activities through proactive communication, calendar management and external communication.
• Actively demonstrate strong personal commitment to the business vision. Shows an entrepreneurial mindset that helps the organization evolve, innovate and remain as leading edge as effective as possible.
• Demonstrate confidentiality and discretion in all matters related to support of Senior Executives
• Arrange/administer documents for international and local travel plans the Senior Executives.
• Process payroll information.
• Work closely with other members of the park management team to better understand and effectively manage team-based and individual goals and business philosophies while maintaining high levels of facility quality and guest satisfaction.
• Provide additional administrative support to the Head of Department when necessary.
• Coordinate and direct office services such as records, departmental finances, budget preparation and housekeeping.
• Provide full administrative duties such as booking rooms, providing agendas, taking minutes, circulating appropriate documents and logging/updating action points accordingly.
• Manage all files and systems within the department.
• Manage expenses, purchase requisition and purchase order as required.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic accounting work.
• Ensure that reception is fully functional to ensure service levels are met
• Complete and follow through on tasks and projects for the GM and DGM with a hands-on approach, including drafting acknowledgment letters, correspondence, and other tasks that facilitate the GM and DGMs ability to effectively lead
• Organize the monthly Park Duty Manager Schedule
• Consolidate meeting and training correspondences as required
• Perform any other admin work as required by the department

Job Essential:

• Diploma or Degree in Business Administration or equivalent
• Proficiency in writing, speaking and understanding English language.
• Knowledge and understanding of computer programs such as Microsoft Office, inventory control, human resources and financial software.
• At least three (3) years of relevant work experience.
• Excellent analytical and problem-solving skills
• Strong verbal and written communication skills
• MS Office proficiency (Microsoft Outlook, Word, Excel, PowerPoint)

Job Desirables:

• Arabic Speaker
• Detailed and result oriented and be able to multi-task and work in a fast-paced environment.
• Work well under pressure, excellent organizational abilities, set and meet deadlines, be able to manage several priorities in a day; must be dependable, adaptable and creative and self-motivated.
• Excellent interpersonal and customer service. Must work well in a team environment and must be able to build and maintain effective working relationships.
• Ability to handle and maintain the confidentiality of highly sensitive information.
• Keen attention to detail with ability to track and manage multiple workflows at one time
• 23-year experience in the leisure park industry or related field
• Strong organizational skills
• Advanced MS Office proficiency
• Knowledge of system application such as Kronos, Oracle, Maximo, LMS and Flic