Purchase Executive

Industry: Manufacturing / Chemical

The Purchase Executive will be responsible for handling all purchasing activities, including sourcing, negotiation, vendor coordination, order processing, and inventory planning. The role requires knowledge of ERP-SAP or Tally and a background in the manufacturing or chemical industry.

Job Responsibilities:

• Research and evaluate potential vendors (Local & foreign suppliers) based on price and quality.
• Negotiate prices and present comparison sheets to identify cost-saving opportunities.
• Coordinate procurement of consumables, non-consumables, raw materials, annual maintenance contracts / services, and cross-trade purchases.
• To foresee less quantity under stocks inventory and to submit recommended requirements based on Stock inventory report every week then to purchase after necessary approval.
• Responsible to review and signing the Supplier Contract/Proforma invoice after necessary approval.
• Responsible of arranging/creating shipping instruction and purchase order in ERP.
• Responsible of checking Bill of Lading and other related shipping documents for all import shipments.
• Responsible to submit market trend reports about the product prices changes in foreseeable future.
• Responsible to submit records of vendor contracts including quantities, and pricing for products to be purchased.
• Coordinate with various freight agents and verify freight bills based on calculation FOB plus freight rates for import shipments with necessary approval.
• Monitor and update all orders to ensure supplies are received on time by preparing shipment report to Sales/Logistics/China office/Vendors bi-weekly.
• Resolve problems with vendors for any material defects, delivery shortage, invoice discrepancy and other related issues at load port or destination.
• Prepare ISO audit documentation for the Purchase Department (maintaining the vendor relationships, supplier’s evaluation and approved suppliers).
• Submit weekly supplier payment forecasts and payment requests to Accounts department.
• Responsible for efficient record keeping and maintain soft copy records of contracts, invoices, and purchase orders.
• Responsible to arrange conference show in different areas (domestic and international) for new supplier’s prospect and customers as well as factory visit for new sources of goods.
• Coordinate with managers on new project lines.
• Perform other duties as required to support business needs.