Legal Secretary
Job description / Role
Employment: Full Time
About the Role:
A highly regarded international law firm is seeking a Legal Secretary to join its Dubai Team. This role is ideal for candidate with prior experience working in an international arbitration, litigation, or dispute resolution environment, a proactive professional who thrives in a high-performance environment, providing vital support to senior lawyers working on complex legal matters across multiple jurisdictions, including the Cayman Islands, ADGM, DIFC, and BVI.
Key Responsibilities:
- Provide full-spectrum secretarial support, including document creation, editing, formatting, and filing
- Manage lawyer schedules, book meetings, and assist with legal filings
- Handle correspondence, calls, and document preparation professionally and efficiently
- Open, close, and archive legal files while ensuring KYC compliance
- Draft first versions of legal documents and coordinate closing bibles
- Support billing processes, including drafting invoice narratives
- Liaise with clients and internal stakeholders in line with firm protocols
- Assist the marketing team with business development admin when required
- Collaborate with team members to meet tight deadlines and deliver consistently high-quality work
- must have worked in international dispute resolution or arbitration/litigation
Requirements:
Qualifications & Skills:
- Minimum of 3 years of secretarial experience in a legal or professional services firm
- Recognized secretarial qualification or equivalent practical experience
- Proficient in Microsoft Office (Word, Excel, Outlook) and legal admin tools
- Excellent communication skills, both written and verbal
- Organized, detail-oriented, and able to multitask under pressure
- Strong sense of discretion, diplomacy, and professionalism
Desirable:
- Bachelor's degree from a recognized institution
- Familiarity with offshore legal systems (e.g., Cayman Islands, BVI, ADGM, DIFC)
- Experience using tools like InterAction, Deltaview, Adobe Acrobat, and Expert Billing
Why Join Us?
Be part of a global leader advising many of the world’s best-known asset managers, fund promoters, and institutional investors, where your skills are valued, and your contribution directly supports high-profile legal work in the region. This role offers career growth, ongoing training, and an inclusive, professional culture.
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Salary: AED 24,000 to 25,000 per month inclusive of fixed allowances.
About the Company
MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions.
Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years.
The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges.
Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom.
With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, it’s clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.
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