Admin & HR Coordinator | Dubai

Job Description

About the Role

The ideal candidate is detail-oriented, people-focused, and able to handle multiple responsibilities in a dynamic environment.

Key Responsibilities

Administrative Support:

• Manage daily office operations, including scheduling, filing, supplies, and vendor coordination.
• Organize and maintain company records, documents, and correspondence.
• Support management with calendar planning, travel arrangements, and meeting logistics.
• Handle incoming calls, emails, and visitors with professionalism.
• Assist in preparing presentations, reports, and documentation as required.

HR Coordination:

• Assist in the recruitment process, including job postings, candidate screening, interview scheduling, and reference checks.
• Manage onboarding and induction programs for new employees.
• Maintain and update employee records, contracts, and HR databases.
• Support HR with payroll processing, attendance tracking, and leave management.
• Coordinate employee engagement activities, training sessions, and events.
• Ensure compliance with UAE labor laws and HR policies.
• Act as the first point of contact for employees on HR-related queries.

Other Responsibilities:

• Liaise with PROs for visa renewals, labor card updates, and other government requirements.
• Assist with HR and admin reports for management review.
• Help create and update HR policies and employee handbooks.

Qualifications & Skills:

• Bachelors degree in Human Resources, Business Administration, or related field.
• 24 years of experience in HR and administration roles, preferably in UAE.
• Strong knowledge of UAE labor laws and HR best practices.
• Proficiency in MS Office (Word, Excel, PowerPoint) and HR software (e.g., Zoho, SAP, or similar).
• Excellent communication, organizational, and multitasking skills.
• Professional, approachable, and discreet when handling sensitive information.
• Fluent in English (Arabic is a plus).

• Work in a fast-growing, dynamic company with career development opportunities.
• Exposure to both HR and administrative functions, giving a broad skillset.
• A collaborative and supportive work culture.