Office Assistant (Hospitality background)

Job Description

Job Purpose:

To provide ongoing support to admin services activities and shoulder all the administrative responsibilities as functionally required by the Manager and the others concerned in the department

Essential Roles and Responsibilities:

• Handle outgoing mails, couriers and postage for the departments
• Allocate costs on the basis of the bills received for stationary , consumables, postage etc to the respective departments
• Provide all necessary reception support and assist the Admin Services Coordinator in drafting and processing letters , faxing etc, to liaising on the Coordinator&aposs behalf with Suppliers and Customers
• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database.
• Manage the schedule of the drivers and allocate responsibilities on basis of the requisitions received from the Admin Department, as applicable.
• Receive stationary requisitions from the internal departments, issue them, and maintain an ongoing record of the issued stock
• Monitor the utilization of stationary, consumables etc and order stocks to replenish the optimum levels for the office/ mailroom/pantry, as applicable
• Arrange to distribute incoming mail to relevant departments

• 2 to 3 years of relevant experience
• Graduate in any discipline
• Computer Literate
• Good Communication and Inter-personal skills