Executive Office Assistant

Job Description

Position:Executive Office Assistant

Company:Alarco Trading

Location:Business Bay, Dubai, UAE

Employment Type:Full-Time (On-site)

Reports To:General Manager

About Alarco Trading:

Alarco Trading is a dynamic and growing company based in Dubai, UAE, engaged in international trade and commercial services. We pride ourselves on efficiency, professionalism, and a collaborative work culture. We are currently seeking a reliable and versatileExecutive Office Assistantto support our General Manager and help manage daily office functions.

Role Overview:

The Executive Office Assistant will play a critical role in supporting senior management and ensuring the smooth running of administrative, financial, and operational tasks. This position requires someone who is organized, proactive, and comfortable working across a variety of responsibilities.

Key Responsibilities:

• Provide comprehensive personal and executive support to the General Manager.
• Prepare and manage company documents, including quotations, packing lists, invoices, and formal correspondence.
• Record and manage company expenses and bills using QuickBooks, and coordinate with external accountants for periodic financial reporting.
• Collect and summarize sales data received from team members into clear, actionable reports for management.
• Handle light foreign procurement duties: communicate with international suppliers, request and compare quotations, and assist in initial negotiations.
• Coordinate basic logistics tasks such as liaising with freight forwarders and customs clearance agents
• Perform general administrative tasks to support daily office operations.
• Manage petty cash and maintain accurate transaction records.
• Monitor and maintain office inventory, including supplies, stationery, and refreshments.

Requirements:

• Prior experience in an administrative, executive assistant, or office support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and accounting software (QuickBooks).
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication in English.
• Ability to work independently and handle multiple tasks efficiently.
• Discretion in handling sensitive and confidential information.
• Familiarity with procurement or basic accounting practices is an advantage.

What We Offer:

• A full-time, on-site position in the vibrant Business Bay area of Dubai.
• A collaborative and supportive work environment.
• Exposure to various aspects of business operations, with opportunities for growth.
• Competitive salary and benefits package.

Ready to join us

Apply now with your CV and a brief note about why you&aposre the right fit for this role.