[ref. t36012817] Executive And Group Operations Assistant - Dubai

Job description / Role

• Provide daily administrative support to the CEO and Operations Director
• Manage calendars, schedule meetings, and coordinate communication with internal teams and external clients
• Assist with general office administration, document management, filing, and data tracking
• Support basic HR administration across the group — including sending SAFs, tracking probation periods, managing reminders for probation completions, and maintaining employee records
• Draft invoices, correspondence, and reports for sister companies within the group
• Manage client requests and communications, ensuring timely and professional handling
• Organise meetings, prepare agendas, take meeting notes, and track follow-ups
• Act as administrative cover during the absence of the Operations Director
• Coordinate with different business units and provide flexible administrative support as required

Requirements:

• Based in Dubai and available for in-office work
• Previous experience in an administrative or personal assistant role is an advantage
• Exposure to HR administration is a plus
• Strong organisational skills with the ability to multitask and prioritize effectively
• Excellent written and verbal communication skills in English (Arabic is a plus)
• Proficient in MS Office (Word, Excel, Outlook)
• Flexible, proactive, and willing to support a variety of tasks across business functions

About the Company

Poseidon Human Capital is an International Human Resource Solutions provider, with Regional offices across Africa, Asia, Europe, Middle East, North America and South America.

Poseidon Human Capital’s success is attributed to the company’s ability to manage large scale manpower projects through integrated coordination with the stakeholder. We have licensed regional and local offices which provide operational hubs allowing navigation of often difficult and varied administrative requirements which can differ between territories.

Our range of services provides operational support for critical activities.

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