Executive Assistant - Office of the Founder & Managing Director

Job Description

Dubai, United Arab Emirates

International Business | Shipping | Commodity Trading | Strategic Ventures

An Exceptional Career Opportunity for an Ambitious and Dynamic Professional

Aegis Group is a Dubai-based international business group active in global commodity trading, dry bulk shipping, logistics, and strategic investments across international markets.

We are seeking a highly capable, polished, intelligent, and energetic Executive Assistant to work directly alongside the Founder & Managing Director in a fast-moving, entrepreneurial, and globally connected business environment.

This is far more than a conventional Executive Assistant role.

It is an opportunity to become closely involved in the daily workings of an entrepreneurial business leader operating across international trade, shipping, investments, strategic projects, hospitality, corporate relationships, and high-level business coordination.

The role offers rare exposure, accelerated personal growth, and the opportunity to develop into a highly sophisticated business professional operating at the center of decision-making and execution.

Why This Role Is Unique

The selected candidate will work closely with the Founder and gain exposure to:

• International business operations
• Strategic decision-making
• Global commodity and shipping markets
• Executive communication and negotiations
• Business development and stakeholder management
• Corporate operations and coordination
• International travel and hospitality coordination
• High-level meetings and business interactions
• Entrepreneurial thinking and problem solving
• Real-world business execution across multiple industries

No two days will be the same.

This role is ideal for someone who enjoys variety, responsibility, fast learning, and working in a dynamic environment where initiative, intelligence, and adaptability are highly valued.

The Opportunity

You will become an integral part of the Office of the Managing Director, supporting both professional and executive activities with a high degree of trust, ownership, and confidentiality.

Your responsibilities may include:

• Executive calendar and schedule management
• Coordinating meetings, travel, and appointments
• Business correspondence and communication
• Following up with clients, vendors, consultants, and stakeholders
• Assisting in project coordination and execution
• Preparing presentations, reports, and documentation
• Managing priorities and helping optimize executive workflow
• Supporting business events, hospitality, and guest coordination
• Conducting research and assisting with strategic initiatives
• Handling sensitive and confidential matters with professionalism and discretion

Who We Are Looking For

We are looking for individuals with strong personality, maturity, emotional intelligence, and a genuine desire to grow professionally and personally.

The ideal candidate is:

• Highly organized and detail-oriented
• Intelligent and commercially aware
• Energetic, adaptable, and proactive
• Elegant and professional in communication and presentation
• Calm under pressure and solution-oriented
• Able to multitask and prioritize effectively
• Comfortable working closely with leadership
• Curious, ambitious, and eager to learn

This role is particularly suited for candidates seeking meaningful long-term growth rather than a routine administrative job.

Preferred Backgrounds

Candidates with experience in any of the following areas are encouraged to apply:

• Executive Assistant / Executive Office roles
• Founder's Office or Office Management
• Luxury hospitality or premium client servicing
• Airline or international hospitality industry
• Consulting or multinational environments
• Private office or family office support

Business operations or coordination roles

Requirements

Applicants should be comfortable using:

• Microsoft Office Suite
• Google Workspace
• Online meeting and collaboration tools
• Presentation and document preparation software
• Scheduling and coordination platforms
• Notion
• Slack

Experience with AI productivity tools, CRM systems, project management tools, or HR systems will be considered advantageous.

The candidate should have fluent in English and one other foreign language.

Benefits

• Attractive tax-free salary package
• UAE employment visa and medical insurance
• Exposure to international business and leadership
• Direct mentorship and close interaction with the Founder
• Dynamic and multicultural working environment
• Significant learning and personality development opportunity
• Long-term career growth within the organization