Operations Manager

Job Description

We are seeking a highly organized and proactive Operations Manager to oversee all aspects of our office operations. This role will be responsible for ensuring the smooth day-to-day functioning of the workplace including but not limited to office logistics, fit-outs, furniture movement, vendor coordination, procurement, travel arrangements, and general facilities management.

The ideal candidate will have a hands-on approach, strong attention to detail, and the ability to manage multiple tasks while maintaining a high level of efficiency and professionalism.

Key Responsibilities:

• Office Fit-Outs & Interiors:
• Manage office renovation/fit-out projects from planning to execution
• Coordinate with interior designers, architects, and contractors
• Review and manage layout drawings and designs
• Furniture & Asset Management:
• Oversee furniture transfers, installation, and upkeep
• Maintain accurate inventory of office assets
• Vendor & Supplier Coordination:
• Identify, onboard, and manage vendors for services such as cleaning, maintenance, IT support, courier, office supplies, etc.
• Negotiate contracts and ensure service-level agreements are met
• Procurement & Orders:
• Handle procurement of all office-related materials and services
• Track orders, deliveries, and manage vendor payments in coordination with accounts
• Travel & Logistics:
• Arrange domestic and international travel for staff (flights, hotels, transportation)
• Maintain travel records and ensure cost-efficiency
• Facility Management:
• Oversee day-to-day facility operations including security, maintenance, and repairs
• Ensure compliance with health and safety regulations
• Administrative Oversight:
• Support HR and administrative teams in onboarding/offboarding processes
• Ensure the office environment remains functional, well-stocked, and employee-friendly

Requirements:

• Proven experience in operations, administration, or facilities management
• Strong project management and multitasking abilities
• Excellent negotiation, communication, and interpersonal skills
• Proficient in Microsoft Office Suite; knowledge of project management tools is a plus
• Ability to work independently and manage external stakeholders
• Knowledge of interior fit-outs and vendor management in a corporate setting is highly desirable