Personal Assistant to Managing Director

Job Description

Personal Assistant to CEO (Recruitment Agency)

Gender: Male/Female

Job Summary

We are looking for a dynamic and highly organized Personal Assistant to support the CEO of a fast-paced recruitment agency. The ideal candidate will be proactive, resourceful, and comfortable working in a high-pressure, target-driven environment, managing both business and administrative priorities efficiently.

• Provide full administrative and executive support to the CEO
• Manage calendar, meetings, and travel arrangements efficiently
• Prepare reports, presentations, and recruitment performance summaries
• Handle confidential business information with professionalism and discretion
• Screen calls, emails, and correspondence on behalf of the CEO
• Track tasks, deadlines, and ensure timely execution of CEO directives
• Support in business development coordination and meeting preparations
• Manage documentation, CRM updates, and filing systems
• Assist with occasional personal tasks as required
• Show high degree of flexibility to support various functions of the business, such coordinating with clients in Europe and working alongside our Recruitment Team.

• Bachelor's degree or equivalent
• 1–3 years of experience as a Personal Assistant / Admin / Coordinator (recruitment industry experience is an advantage)
• Strong communication skills (English required; additional languages are a plus)
• Excellent organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Ability to work in a fast-paced, target-driven environment
• High level of discretion and professionalism
• Strong coordination and follow-up skills