Executive Assistant

Job Description

We are seeking a highly capable Executive Assistant to work directly with the founder of a diversified global business spanning wholesale stocklots, luxury resale, logistics, and sustainability ventures. This is not a routine assistant role — it is a strategic partnership position designed for someone who can grow into a trusted advisor, managing half of the operational workload and guiding decision-making with insight and discretion.

Key Responsibilities:

• Shadow the entrepreneur to learn business operations, contacts, and workflows.
• Manage and execute 50% of daily workload independently (business coordination, supplier follow-ups, compliance tasks, reporting).
• Handle 25% of workload after oral briefing (tasks requiring context but not direct founder involvement).
• Support the founder on strategic matters requiring judgement, discretion, and social intelligence.
• Act as a bridge with stakeholders, ensuring smooth communication and relationship management.
• Provide insightful feedback and guidance once familiar with the business ecosystem.
• Maintain flexibility in working hours to align with international operations and founder's schedule.

Ideal Candidate:

• Education: Bachelor's or Master's in Business Administration, Management, or related field.
• Experience: 7–10 years in executive management, operations, or high-level executive assistance.
• Skills:• Strong social and emotional intelligence to navigate complex relationships.
• Excellent oral and written communication.
• Proven ability to prioritize, delegate, and troubleshoot.
• Tech-savvy with productivity and project management tools.
• Personality: Discreet, adaptable, proactive, and capable of growing into a trusted advisor role.