[ref. p70563224] Office Manager to the CEO
Job description / Role
Employment: Full Time
A large organization based in Abu Dhabi is seeking an experienced Office Manager to oversee day-to-day office operations and provide high-level administrative support to senior management. The role requires excellent organizational, communication, and coordination skills, with the ability to thrive in a structured and multicultural environment.
Key Responsibilities:- Manage the CEO’s office operations, ensuring effective coordination of communications, scheduling, and executive support.
- Maintain the CEO’s calendar, coordinate internal and external meetings, and oversee travel and logistical arrangements.
- Prepare confidential correspondence, executive reports, presentation decks, and board-level documents.
- Serve as a liaison between the CEO and key internal/external stakeholders, ensuring clear communication and prompt follow-ups.
- Handle confidential matters with discretion, integrity, and professionalism.
- Monitor and prioritize incoming requests, ensuring timely action and alignment with strategic goals.
- Supervise junior administrative staff as needed and ensure the office operates with efficiency and excellence.
Requirements:
- Minimum 10 years of experience as a Senior Executive Assistant, Personal Assistant, or Executive Associate, supporting C-suite executives.
- Proven experience in managing confidential executive offices and handling sensitive information with discretion.
- Bachelor’s degree in Business Administration, Management, or a related field (mandatory).
- Excellent written and verbal English communication skills; Arabic is an added advantage.
- Strong command of Microsoft Office Suite, digital communication tools, and calendar/meeting management systems.
- Prior experience working in structured, high-governance environments, such as government entities, investment groups, multinational organizations, or regional executive offices.
- Familiarity with the dynamics of board-level communications, inter-agency coordination, or executive-level reporting is beneficial.
- Currently based in the UAE or willing to relocate on short notice.
- Male candidate preferred (due to operational and cultural considerations).
Company Industry: Finance, Investment & Asset Management
About the Company
About Us Helping professionals grow. Supporting businesses thrive.
Black Pearl is a HR consultancy and recruitment firm based in the UAE. We connect skilled professionals with leading organizations across the Gulf region, offering a personalized and thoughtful approach to hiring.
Our team specializes in recruiting for roles across key industries, including but not limited to:- Healthcare and Life Sciences
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