Sales Administrator

Job Description

Job Title: Sales Administrator

The successful candidate will be responsible for providing administrative support to the sales team, ensuring smooth sales operations, and assisting with client communication and data management.

Key Responsibilities:

1. Sales Support & Coordination

• Coordinate with brokers for registration and the internal sales/Property Consultant team regarding unit availability, pricing, and documentation.
• Maintain accurate records of all sales transactions and updates in the G Drive/AKARATI system.

1. Document Management

• Organize and maintain sales files, both physical and digital.
• Track all documents of the Brokerage Agencies should be updated.
• Once the documents expire, send an email to each broker requesting renewal and updated copies
• Coordinate with legal/compliance for contract revisions and for management approval.

1. Reporting & Data Entry

• Maintain updated inventory lists share to brokerage Agencies and sales trackers.
• Generate sales reports for Managers review.
• Monitor and update payment collection for commission status in coordination with the finance team from the upper Management

1. Internal Coordination

• Liaise with finance, legal, marketing, admin and CRM departments to ensure smooth transaction flow.

1. Admin Tasks

• Handle administrative support tasks like filing, scanning and email correspondences.
• Prepare third party declaration, letters, memos, and client/broker communications as needed.
• Support sales events, launches, and other promotional activities.

Required Skills & Qualifications:

• High School diploma or Graduation.
• Prior administrative or sales support experience is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word).
• Familiarity with CRM software is an advantage.
• Strong organizational, communication, and time-management skills.
• Detail-oriented, proactive, and a team player.
• Knowledge in Google Workspace is an advantage.

Key Attributes:

• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to work effectively in a team-oriented environment.
• Proactive, self-motivated, and able to work with minimal supervision.
• A professional and courteous demeanor with strong customer service skills.
• High level of integrity and ability to handle confidential information.

How to Apply:

Interested candidates should submit their resume to [Confidential Information].