[ref. v52297200] Bilingual Executive Assistant - Freelance, Remote

Job Description

Compensation: $7.00 / hour

Description

About the Client

The organization is provincially licensed, bonded, and recognized for its commitment to client service and technological innovation.

Why does this role exist

By hiring a skilled Bilingual Executive Assistant, the company aims to enhance operational efficiency and maintain the highest standards of professionalism in every interaction.

The Impact youll make

• Organize and manage the CEOs calendar and emails, prioritizing and responding to routine inquiries.
• Assist with travel arrangements and meeting bookings.
• Manage task lists, deadlines, and send timely reminders for meetings and deliverables.

• Digitize hard-copy documents and set up a document management system using SharePoint.
• Maintain digital filing systems for quick, secure, and easy access to information.

• Serve as a professional point of contact, communicating clearly with both internal staff and external clients or contractors.
• Make and receive phone calls on behalf of the CEO.
• Draft and respond to correspondence, ensuring sensitivity to local market nuances in both English and French.

• Coordinate with staff and third parties to ensure seamless project and task execution.
• Track open items, follow up on pending issues, and provide regular status updates to the CEO.

• Utilize Microsoft Office Suite (Outlook, Teams, SharePoint) and adapt quickly to new tools or processes as needed.

Skills, Knowledge and Expertise

Required:

• Minimum 2 years experience as an Executive Assistant or in a similar high-level administrative role.
• Fluency in both English and French (written and spoken).
• Proven experience managing calendars, emails, and documents for senior executives.
• Strong proficiency with Microsoft Office Suite (Outlook, Teams, SharePoint).
• Comfortable and professional handling phone communications.
• WFH Set-Up:
• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

Your Superpowers:

• Exceptional organizational and time management skills.
• Advanced digital literacy and adaptability to new technologies.
• Excellent written and verbal communication in both English and French.
• Proactive problem-solving and attention to detail.
• Discretion, professionalism, and the ability to represent the CEO with integrity.

• You are highly organized, proactive, and thrive in a fast-paced remote environment.
• You value clear communication and take pride in supporting others to achieve their goals.
• You are committed to confidentiality and professionalism.
• You are bilingual (English and French) and resourceful.
• You are ready to help guide a leader new to virtual assistance through a smooth transition.

What to expect...

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• Monday to Friday, 8am to 4pm Atlantic time/New Brunswick CA
• Occasional weekend availability for urgent matters
• 40 hours per week

Compensation:

• $7 per hour
• No benefits package included

Benefits