Sales Coordinator

Job Description

Job Description Sales Coordinator

Location: Dubai

Role Overview

This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

• Provide timely administrative and operational support to the Sales Team and Sales Director.
• Track and manage RFI/RFP/RFQ deadlines and ensure accurate, on-time submissions.
• Maintain and update customer and partner databases, CRM, and the sales pipeline.
• Prepare, review, and maintain sales proposals, purchase orders, and contracts.
• Schedule and coordinate meetings, calls, product demos, and events for the Sales Team/Director.
• Follow up on pending actions with internal teams, customers, and partners to ensure timely completion.
• Coordinate and support the execution of marketing initiatives and trade events.
• Monitor tender portals and new leads, prepare necessary documentation, and manage submissions.
• Conduct cold calling and lead generation activities to build and qualify the sales pipeline.
• Liaise with the Finance team for billing, purchase orders, collections, and order processing.
• Support onboarding of new customers and partners by coordinating documentation and communication.
• Generate and share sales reports, trackers, and dashboards for management review.
• Ensure compliance with internal processes and maintain accurate sales records for audit readiness.

• Bachelor's degree in Business Administration, Marketing, or related field.
• 13 years of experience in sales coordination, inside sales, or sales support.
• Strong communication and interpersonal skills (verbal and written).
• Proficiency in MS Office (Excel, PowerPoint, Word); experience with CRM tools is a plus.
• Ability to handle cold calling and lead generation with persistence and professionalism.
• Excellent organizational and multitasking abilities.
• Problem-solving mindset with attention to detail.

• Customer-focused approach.
• Ability to work independently and collaboratively in a team.
• Strong time management and prioritization.
• High level of accountability and ownership.