Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support the day-to-day operations of our professional services practice. The role will play a key part in managing client engagement administration, documentation, project coordination, and internal operational processes.

The successful candidate will work closely with Partners, Directors, Managers, and client-facing teams to ensure smooth execution of administrative and client service activities.

• Prepare and maintain client engagement letters and related documentation.
• Track project milestones, deadlines, and engagement status across multiple assignments.
• Support client onboarding processes and maintain accurate client records.
• Coordinate with internal teams to obtain approvals, signatures, and required documentation.
• Maintain engagement trackers, databases, and filing systems.
• Assist with proposal preparation, formatting, and document management.
• Schedule meetings, coordinate calendars, and arrange conference calls.
• Prepare meeting materials, presentations, and reports as required.
• Manage incoming correspondence and ensure timely follow-up on action items.
• Support administrative and operational requirements across various service lines.
• Ensure documentation is maintained in accordance with internal quality and compliance standards.

• Bachelor's degree in business administration, Commerce, Accounting, Finance, Economics, or a related field.
• 0–3 years of experience in administration, project coordination, client services, consulting support, or office operations.
• Experience within a consulting, accounting, legal, financial services, or professional services environment is preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and work in a fast-paced environment.

• Experience handling client documentation, contracts, engagement letters, or onboarding processes.
• Familiarity with project tracking, milestone management, or workflow coordination.
• Additional language skills such as Russian, Ukrainian, Belarusian, or other European languages would be an advantage.