Human Resources Assistant

Job Description

Job Summary

The HR Assistant will be responsible for supporting and managing day-to-day HR operations and administrative processes for Cinemacity Abu Dhabi. The role will oversee key HR functions including recruitment coordination, visa processing, payroll support, employee documentation, leave and attendance management, and general HR administration to ensure smooth and efficient operations across the branch.

Key Responsibilities

• Coordinate recruitment activities including job postings, interview scheduling, candidate communication, and onboarding processes.
• Prepare offer letters, employment contracts, and onboarding documentation.
• Support hiring managers with recruitment coordination and employee requirements.
• Maintain recruitment trackers and employee records.

• Coordinate visa processing, work permits, renewals, cancellations, and other employee immigration-related matters in coordination with the PRO.
• Track visa expiry dates and ensure timely renewals.
• Support employees with required documentation related to labor and immigration procedures.

• Prepare and maintain payroll inputs including attendance, overtime, leave deductions, and salary adjustments.
• Coordinate with the finance/accounting team to ensure accurate payroll processing.
• Maintain payroll records and employee salary documentation.

• Monitor employee attendance, shift schedules, lateness, and absenteeism.
• Manage annual leave, sick leave, public holidays, and other leave requests in line with company policy and UAE Labour Law.
• Maintain updated leave balances and attendance records.

• Prepare HR letters including salary certificates, NOCs, warning letters, experience letters, and other employee correspondence.
• Maintain accurate and confidential employee files and HR documentation.
• Ensure HR policies and procedures are communicated and followed appropriately.
• Support employee engagement and HR-related communication across the branch.

• Assist in handling employee queries and HR concerns professionally and confidentially.
• Ensure compliance with UAE Labour Law and company policies.
• Support disciplinary, performance management, and employee documentation processes where required.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 2–4 years of HR and administration experience, preferably within hospitality, entertainment, retail, or F&B industries.
• Strong understanding of UAE Labour Law and visa processes.
• Experience with payroll coordination and attendance systems.
• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office applications.
• Ability to handle confidential information professionally.

• Attention to detail
• Time management and organization
• Communication skills
• Problem-solving ability
• Confidentiality and professionalism
• Multitasking capability
• Team collaboration and coordination

If you're interested or know someone who would be a great fit, please reach out or share your CV at [Confidential Information]