Team Assistant/Office Manager
Job Description
Hamilton Lane is looking to expand our team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation.
What We Do
As a recognized leader in providing Private Markets Solutions to clients across the globe we manage approximately $140.9 billion in discretionary assets and have oversight of an additional $845.3 in non-discretionary assets as of June 30, 2025.
The Opportunity
We are seeking a Team Assistant/Office Manager to provide administrative assistance to our Middle East team and to oversee the management and administration of the Hamilton Lane office in the DIFC.
Your Responsibilities Will Be To
Administration duties, including, but not limited to:
- Administrative support to our Middle East team
- Calendar management/scheduling; arranging meetings, breakfast/lunch/dinner meetings, scheduling conference calls
- Booking taxis
- Coordinating team travel arrangements and regional roadshows across the region and to other Hamilton Lane offices
- Liaise with other Team Assistants in Hamilton Lane offices to coordinate schedules for visitors from other offices
- Supporting special projects and event coordination
- Fulfilling routine administrative requests such as printing, copying, mailing and replying to client enquiries
- Managing and submitting expense reports for the team
- Liaising with Accounts Payable on invoices
- Managing the administration of new vendor contracts in Process Unity
- Ad hoc administration and tasks as required
- Working with the DIFC and DFSA on office related matters
- Liaison with building management and security, including booking in guests
- Meeting and greeting guests, making refreshments and clearing rooms following meetings
- Managing office supplies and other office requirements
- Ensuring the tidy upkeep of an orderly office
- Handle incoming calls
- Fluency in English speaking and writing essential
- 3-5 years of experience in a similar role
- Excellent written and verbal communication skills
- Proficient with Microsoft Office programs (Outlook, Word, Excel, Power Point)
- Knowledge of financial services industry and willingness to learn
- Strong work ethic, positive attitude, and good judgement
- Desire to work as part of a team with a strong focus on client needs
- Strong organizational skills
- Ability to manage projects effectively and on-time in a fast-paced environment
- Ability to work under pressure and handle multiple tasks/assignments
- Reliable and ability to exercise discretion and maintain confidentiality
- University degree desirable
Benefits
At Hamilton Lane, our benefits philosophy is simple. To provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working, living, raising a family, and eventually retiring.
To Do This, Hamilton Lane Offers The Following Benefits
Enhancing Your Physical and Emotional Health
Employees have access to healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program.
Developing Your Career
Tuition and certification reimbursement program are available along with continual education and development trainings for you to grow with Hamilton Lane.
Supporting Your Family & Community
For our communities, Hamilton Lane provides paid time off to volunteer, matches your donations to charitable organizations, and compensates for referring qualified candidate that join our team.
For growing family, we offer an adoption reimbursement program, paid time off for new parents and newlyweds, and provide travel support for nursing
parents.
Safeguarding Your Financial Wellbeing
Hamilton Lane contributes to retirement programs and offers an employee stock purchasing plan.
Hamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, age, disability, marital status, or medical condition. As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities.
Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane.No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.