Admin Operations Coordinator

Job Description

Reporting To: Admin / Operations Manager

Job Description:

• Act as the central coordination point for the company's operational and commercial workflow.
• Coordinate and track end-to-end operational processes across departments, including supplier and employee management.
• Maintain and manage operational trackers, data records, and documentation related to agreements, contracts, service execution and suppliers
• Coordinate with Key Account Managers, Finance, Payroll, HR, and other internal teams to collect required operational inputs and documentation.
• Oversee supplier management including onboarding, bookings, documentation, approvals, and follow-ups.
• Support employee administration, including training schedules, bookings, documentation, and coordination with internal teams.
• Monitor workflow timelines and conduct regular follow-ups to ensure tasks are completed on time.
• Maintain centralized operational trackers for agreements, contracts, job cards, and sales orders
• Proactively follow up with internal stakeholders to ensure operational steps are completed on time.
• Prepare operational reports and workflow status updates for senior management.
• Identify workflow gaps, delays, or documentation issues and escalate when required.

Skills & Competencies:

• Strong planning, coordination, and execution skills
• Excellent documentation, record-keeping, and administrative abilities
• Data-savvy with strong Excel and tracker management skills
• Strong communication and stakeholder management skills
• Analytical mindset to identify operational risks and inefficiencies

Experience & Requirements:

• 56 years of experience in operations coordination, project coordination, commercial operations, or administrative operations roles
• Experience in manual, documentation-intensive operational environments
• Proficiency in Microsoft Excel and operational reporting tools
• Preferred: Candidates with experience in construction project coordination, oil & gas project coordination, manpower supply operations, or commercial operations environments