Executive Assistant to the CEO & President
Job Description
Job Overview:
As the Executive Assistant to the CEO and President, you will be a key partner in ensuring the seamless operation of the executive office, providing comprehensive support across a wide range of strategic and operational responsibilities. This role requires a highly proactive, detail-oriented professional who can manage multiple tasks with precision, handle confidential information with the utmost discretion, and thrive in a dynamic, fast-paced environment.
This role requires frequent travel to European countries as part of the job responsibilities. Candidates must be able to travel freely within Europe (and internationally) without the need to apply for a visa.
Your responsibilities will include- Exceptional organizational skills with the ability to manage complex schedules, coordinate high-level meetings, and prioritize tasks efficiently in a fast-paced environment.
- Proven proficiency in clear, concise, and effective communication (both written and verbal), tailoring messaging to a variety of stakeholders.
- Adaptability under pressure, with the ability to handle last-minute changes, prioritize competing demands, and maintain focus while multitasking in high-stress situations.
- Strong discretion and integrity, consistently maintaining confidentiality and exercising sound judgment in the handling of sensitive information and matters.
- Advanced proficiency in office software, communication tools, and project management systems, with the ability to quickly adapt to new technologies and platforms.
- Proactive problem-solving skills with a demonstrated ability to anticipate challenges and implement solutions swiftly and efficiently.
- Commitment to business demands, with the capacity to manage extended working hours, showing exceptional endurance and a high level of commitment to meeting the businesss needs.
- Emotional intelligence and the ability to maintain a positive, professional demeanor, with a keen understanding of the executives emotional needs and providing support accordingly.
- Serve as a trusted liaison between upper management, employees, and external partners, ensuring seamless communication on projects, tasks, and organizational initiatives.
- Expert in client and logistics management, ensuring smooth coordination of client-facing activities and other company operations, while exercising discretion and due diligence in all interactions.
- Reliable point of contact for executives, employees, clients, and external stakeholders, providing trusted, discreet communication and fostering strong relationships.
- Skilled in drafting and preparing correspondence, including internal communications, board meeting materials, and documentation for executive-led initiatives and organizational engagements.
Qualifications:
- Bachelors degree in Business Administration, Communications, or a related field from a recognized institution.
- Extensive experience supporting C-suite executives, with a proven ability to manage high-level administrative tasks and deliver strategic support in fast-paced, high-pressure environments.
- Exceptional organizational and time-management skills, adept at coordinating complex schedules, managing priorities, and ensuring smooth operations for senior executives.
- Fluent in English, Arabic, German and French, with strong written and verbal communication skills, facilitating effective and professional interactions with global stakeholders.
- Advanced proficiency in Microsoft Office Suite, PowerPoint, PowerBI, and other relevant business software, leveraging technology to streamline operations, presentations, and reporting.
- Strong multitasking capabilities, with the ability to prioritize and manage competing demands efficiently while maintaining high attention to detail.
- Proven expertise in problem-solving and decision-making, with a proactive approach to identifying challenges and implementing effective solutions that support C-suite executives in achieving their business objectives.'
If you are a highly motivated, detail-oriented professional with a passion for supporting C-suite executives, we invite you to apply for this exciting opportunity where your expertise and commitment will be integral to the success of our leadership team
How to Apply:
Interested candidates should submit their updated resume and a cover letter detailing their relevant experience.
Please send the application to [Confidential Information]
Due to the volume of applicants, only those shortlisted for an interview will be contacted.